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Norse Group LTD Logo Norse Group LTD · Office Administration

Business Administration Assistant

United Kingdom, Haywards Heath Employment contract 25000.00 - 30000.00 GBP / Year · Job Posted May 04, 2026
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Job Description

Business Administration Assistant £25,000 - £30,000 DoE Haywards Heath 37 hours per week, Monday to Friday 9-5 (With flexible working hours) This role plays a vital part in ensuring the smooth running of office operations while providing essential administrative, financial, and project support. Working closely with the Business Analyst and Associate Commercial Manager, to support project finance processes, maintain accurate data across systems, and act as a central point of contact for day‑to‑day business support activities.

Job Responsibility

  • Act as the first point of contact for the office, including managing telephone calls, welcoming visitors and dealing with general enquiries
  • Coordinate multiple office services including cleaning contracts, utilities management, and supplier portals
  • Manage office facilities and supplies including ordering stationery, arranging refreshments, issue of access keys and access to Wi-Fi for visitors
  • Support staff with non‑project enquiries such as car hire/travel bookings and expense queries
  • Manage the office credit card transactions and complete monthly reconciliations
  • Raise all purchase requisitions (project/non project) for the business using Microsoft Dynamics 365
  • Process and verify supplier invoices in D365
  • Set up new suppliers on to the system and maintain accurate supplier records
  • Manage non‑project invoicing and related financial administration
  • Create and maintain project records within the system (Timemaster)
  • Update all additional project data, including any fee changes and change control fees
  • Support framework passthrough management
  • Export financial and project data as required for reporting purposes

Requirements

  • 5 GCSE's (A-C) including Maths and English
  • BTEC or equivalent in Business or Finance, or working towards
  • Experience in a similar administrative or project finance support role
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Strong organisational skills with the ability to manage multiple priorities
  • High level of accuracy and attention to detail
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