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Bulk Buy Coordinator

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Archway Community Services

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Location:
Canada , Abbotsford

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Category:
Customer Service

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Contract Type:
Employment contract

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Salary:

24.00 - 25.00 CAD / Hour
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Job Description:

Coordinate a Program Offering Affordable Fresh Produce. Join the team at Archway. Come Help Us Help People. The Bulk Buy Coordinator will be responsible for the delivery, coordination, record keeping, and advancement of Archway’s Bulk Buy Collective. The Bulk Buy Coordinator facilitates a community-led program offering members affordable, fresh produce bi-weekly. The incumbent’s role includes coordinating the volunteer operations, bi-weekly food ordering for the program, fulfilling safe food handling, and nurturing relationships with program participants and volunteers.

Job Responsibility:

  • Acting as the first point of contact for program participants, community partners, and community members for inquiries regarding the Bulk Buy Collective
  • Coordinating order pickups and communicating with participants to ensure all pickups run smoothly and efficiently
  • Overseeing the online ordering system and working with program participants to troubleshoot any technical issues experienced through the ordering process
  • Creating a volunteer schedule in advance of program delivery dates
  • Supporting and directing volunteers in produce packaging, distribution, and pickups by designing efficient systems that maximize program space and promote accessibility
  • Communicating and sending orders in a timely manner to vendors for the procurement of produce
  • Processing all online, cash, POS payments, and refunds
  • Ensuring all payments and refunds are processed and accurately logged in the spreadsheet with deposit documentation for submission to the Supervisor for review of the weekly balance
  • Assisting the Supervisor in collecting program statistics and creating reports for both the funder and agency on a monthly, quarterly and annual basis

Requirements:

  • Diploma in Human Services or a related field, or a combination of education, training and experience in the field of Food Security, Food Justice, or Human Rights
  • Experience working in a program delivery or program coordination position
  • Experience in building relationships with communities, community partners, and various other institutions and agencies
  • Experience working in a position that addresses food security issues an asset
  • Experience in volunteer coordination is an asset
  • Strong verbal, written, and active listening communication skills
  • able to communicate clearly and respectfully with people from diverse backgrounds, cultures, and varying levels of English
  • Proficiency in using Microsoft Office 365, including Word, Excel, Outlook, and PowerPoint
  • Effective organizational and time management skills
  • able to balance and manage competing projects and priorities
  • The ability to prioritize the workload effectively amid shifting deadlines and demands
  • Strong teamwork and leadership skills
  • Ability to work Saturdays
  • Your own transportation
  • the use of a personal vehicle is required for program-related driving
  • must be able to be insured according to Archway’s transportation policy
  • Ability to walk, lift, and carry items up to 50lbs
  • Successful completion of Safe Food Handling course (Food Banks Canada) within 3 months of employment
  • Valid Class 5 BC Drivers’ License and satisfactory driver’s abstract
  • A satisfactory Criminal Records Check is a condition of employment

Nice to have:

  • Experience working in a position that addresses food security issues
  • Experience in volunteer coordination
What we offer:
  • Three pro-rated wellness days per year
  • Pro-rated sick leave days per year
  • Opportunity to exchange a statutory holiday for a cultural day celebration
  • Employee and Family Assistance Program
  • Access to online wellness resources including newsletters, physical health videos and wellness events
  • Free use of Archway’s wellness equipment
  • Great in-house training opportunities
  • Rewarding work in a positive and supportive environment
  • Work/Life balance
  • Business insurance and associated mileage costs for program-related driving is covered by Archway

Additional Information:

Job Posted:
May 14, 2026

Expiration:
May 17, 2026

Employment Type:
Parttime
Work Type:
On-site work
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