Building Maintenance Director Job at Associa (Columbus)

Job Description

We are seeking an experienced and highly motivated Building Maintenance Director to oversee all building maintenance operations, preventive maintenance programs, capital improvement projects, and facility management functions for a high-rise condominium community. This leadership role is responsible for ensuring the safe, efficient, and cost-effective operation of all building systems while maintaining the highest standards of property appearance, resident satisfaction, and regulatory compliance.

Job Responsibility

Direct and oversee all day-to-day maintenance activities for the property, ensuring consistent service delivery and operational excellence
Lead, mentor, schedule, and evaluate maintenance staff while fostering a culture of safety, accountability, and professionalism
Establish performance standards and maintenance procedures that promote efficiency and superior building operations
Develop, implement, and manage a comprehensive preventive maintenance program for all building systems, including mechanical, electrical, plumbing (MEP), HVAC, elevators, fire/life safety systems, and other essential infrastructure
Maintain detailed maintenance records and equipment histories to support long-term asset preservation and replacement planning
Evaluate equipment performance and recommend repairs, upgrades, or replacements to maximize operational efficiency and asset life cycles
Oversee the operation, maintenance, troubleshooting, and repair of HVAC, plumbing, electrical, and mechanical systems
Ensure generators, pumps, boilers, cooling systems, electrical distribution equipment, and other critical systems operate reliably and efficiently
Coordinate system inspections, testing, and preventive maintenance activities with internal staff and third-party contractors
Select, coordinate, and oversee contractors, consultants, and service providers for maintenance, repair, renovation, and compliance-related projects
Evaluate vendor performance, negotiate service agreements, and ensure all work is completed according to contract specifications, budget requirements, and community standards
Review proposals and provide recommendations to management and the Board for maintenance and capital improvement projects
Assist in planning, budgeting, and overseeing capital improvement and replacement projects
Monitor project timelines, costs, quality standards, and contractor performance
Provide recommendations regarding facility enhancements, energy efficiency improvements, and long-term infrastructure planning
Ensure compliance with all federal, state, and local building codes, safety regulations, and environmental requirements
Oversee inspections, testing, and maintenance of fire alarms, sprinkler systems, standpipes, emergency lighting, and other life safety systems
Maintain required documentation and coordinate regulatory inspections and compliance audits
Oversee maintenance and preservation of the building envelope, including roofing, façade systems, exterior structures, windows, waterproofing systems, and parking facilities
Ensure common areas, amenities, recreational facilities, fitness centers, pools, and grounds are maintained to community standards
Conduct routine property inspections and proactively address maintenance concerns
Serve as the primary maintenance leader during emergencies involving building systems, weather events, power outages, leaks, equipment failures, and other operational disruptions
Develop and maintain emergency preparedness and response procedures
Coordinate emergency repairs and communicate effectively with management, residents, vendors, and Board members
Develop and manage maintenance operating budgets and reserve project expenditures
Monitor expenses and identify opportunities for cost savings while maintaining service quality
Prepare reports, maintenance updates, project summaries, and budget forecasts for management and the Community Board

Requirements

Minimum 7+ years of progressive experience in building maintenance, facilities management, engineering, or property operations, with at least 3 years in a supervisory or management role
Experience managing maintenance operations in a high-rise residential, condominium, commercial, or mixed-use environment preferred
Extensive knowledge of HVAC, plumbing, electrical, mechanical, elevator, fire/life safety, and building automation systems
Strong understanding of preventive maintenance programs, asset management, and facility operations
Proven ability to lead maintenance teams, manage vendors, oversee large-scale projects, and coordinate multiple priorities simultaneously
Strong organizational, problem-solving, and decision-making skills
Excellent verbal and written communication skills
Ability to effectively interact with residents, board members, vendors, contractors, and management professionals
Strong commitment to customer service and resident satisfaction
Experience with Computerized Maintenance Management Systems (CMMS), building management systems (BMS), Microsoft Office Suite, and property management software
Ability to participate in an on-call rotation and respond to building emergencies after normal business hours when required

Nice to have

EPA Universal Certification
HVAC Certification
OSHA 10 or OSHA 30
Building Operator Certification (BOC)
Facilities Management Professional (FMP)
Certified Facility Manager (CFM)
Other relevant trade or engineering certifications

What we offer

Competitive salary based on experience and qualifications
Comprehensive health, dental, and vision insurance
Paid time off and company holidays
Professional development, continuing education, and certification reimbursement opportunities
Retirement savings plan options
Career advancement opportunities within a growing property management organization

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