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Robert Half Logo Robert Half · Office Administration

Building and Office Coordinator

United States, North Bethesda Employment contract · Job Posted June 15, 2026
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Job Description

We are offering a contract to permanent employment opportunity for a Building and Office Coordinator in the non-profit sector, based in North Bethesda, Maryland. This role revolves around ensuring the smooth functioning of the office environment, assisting with technology-related issues, preparing workstations, and carrying out administrative tasks.

Job Responsibility

  • Coordinate the setup and cleanup of conference rooms and assist in organizing meetings, both in-person and virtual
  • Manage and maintain booking schedules, using tools like Outlook
  • Handle technology-related queries and perform basic troubleshooting, including restarting computers and documenting issues for IT assistance if necessary
  • Prepare and support audio-visual setups for presentations, utilizing tools like PowerPoint
  • Assist with the onboarding process for new permanent employees, including preparing workstations
  • Oversee the arrangement of furniture for events in the conference center
  • Receive and manage deliveries and drop-offs
  • Ensure the office is well-stocked for staff and guests, including coffee, water coolers, and printers
  • Perform administrative tasks such as managing emails, calendars, invites, and schedules
  • Handle physical tasks as needed, such as moving items weighing up to 20-30 pounds
  • Utilize Office Suite, especially Excel, for administrative tasks and record-keeping

Requirements

  • Proficiency in booking conference rooms and coordinating meetings both in-person and virtually
  • Experience in conference room setup and cleanup, ensuring a detail oriented and organized environment for all meetings
  • Ability to facilitate external meetings, demonstrating excellent communication and coordination skills
  • Knowledge of Microsoft tools such as Outlook, PowerPoint, and Excel, and the ability to utilize these tools effectively in an administrative capacity
  • Basic understanding of network troubleshooting, with the ability to perform simple troubleshooting tasks
  • Proven experience in providing administrative assistance, preferably within a non-profit setting
  • Familiarity with the workings of an administrative office and the ability to provide effective oversight

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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