Budget/Fiscal Coordinator

• Coordinate and oversee daily fiscal operations, including accounts payable, accounts receivable, payroll review, and budget monitoring
• Monitor state, restricted, grant, foundation, and fee-funded accounts to ensure expenditures remain within approved limits
• Assist in developing annual budgets, projections, and financial forecasts
• Analyze financial data and provide recommendations to department leadership regarding budget adjustments and resource allocation
• Ensure expenditures comply with university, state, federal, and sponsor guidelines
• Establish and maintain appropriate documentation to ensure audit readiness
• Assist department leadership in coordinating operational and managerial activities
• Develop and implement internal procedures to improve efficiency and ensure compliance
• Serve as a liaison with central administrative offices (e.g., Division of Financial Services, Human Capital Services)
• Coordinate purchasing, contracts, and service agreements in accordance with university policies
• Support strategic planning efforts related to fiscal and operational needs
• Coordinate personnel-related fiscal activities, including salary projections, funding allocations, and payroll monitoring
• Assist with review and processing of personnel transactions to ensure accurate funding and compliance
• Provide guidance to supervisors and staff regarding HR-related procedures and funding implications
• Support onboarding, position funding changes, and budget reallocations related to personnel
• Serve as delegated purchasing authority, as applicable
• Review and approve expenditures for appropriate funding sources and object codes
• Prepare and submit required financial reports
• Coordinate responses to audit inquiries and ensure timely correction of discrepancies
• Maintain inventory records and assist with asset tracking, if applicable

Requires a high school diploma (or equivalent) and five years of relevant experience. Requirements may be met through a combination of work experience and education.

• Experience in higher education fiscal or business administration
• Experience managing multiple funding sources (state, restricted, grant, foundation)
• Knowledge of university financial and HR systems
• Strong analytical, organizational, and communication skills
• Supervisory or lead-worker experience
• Associate’s or bachelor’s degree in accounting, finance, business administration, or related field

• health and life insurance
• retirement plans
• generous paid time off