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Brandeis University Logo Brandeis University · Office Administration

Budget and Operations Administrator

United States, Waltham 65000.00 - 67250.00 USD / Year · Job Posted February 20, 2026
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Job Description

The position oversees budget and operations, including business processes and administrative functions for the Academic Services Office. Evaluates operations and makes recommendations to the Dean and department Directors. Responsible for spending endowed and gift funds and communicating with the Dean and Directors regarding department budget status. Serves as primary administrative support for to the Dean of Academic Support and Advising, managing search processes and scheduling meetings, and communicating with department colleagues, faculty, and academic departments.

Job Responsibility

  • Budget management and compliance: Builds budgets for Academic Services and affiliated units
  • Manages all expenses
  • Oversees processing of fiscally related requests
  • Handles effort certifications and payroll accounting adjustments
  • Completing monthly and fiscal year end budget tasks
  • Orders supplies
  • Processes department and program expenses
  • Financial Reporting: Provides reports and analysis monthly
  • Analyze budget utilization over time
  • Project Management: Establish office and project protocols
  • Develop record-keeping systems
  • Administrative support: Provides administrative support for the Dean
  • Processes Deans’ Certifications
  • Serves as primary administrative support to Peer Academic Support, the Myra Kraft Achievers Program, and the GenOne Network
  • Front desk and central office operations: Establishes procedures for robust management of front desk operations
  • Maintains office spaces, technology, and office supplies
  • Assists in maintaining the Academic Services email inbox
  • Assists with onboarding processes
  • Event management: Handles all aspects of the planning and implementation of fall and winter Orientation activities
  • Plans meetings, events, and retreats
  • Other duties: Perform other duties as assigned
  • Support cross-functional groups for the Dean as requested

Requirements

  • Bachelor's degree required
  • 2-4 years of related work experience
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