Broker Administrator

• Prepare proposals, presentations, broker packets, client correspondence, and RFP responses using Microsoft Office and Adobe Creative Suite
• Manage transaction documentation including lease amendments, letters of intent, commission agreements, deal sheets, tenant surveys, and supporting paperwork
• Coordinate logistics such as scheduling tenant tours, producing marketing flyers and tour books, distributing e-blasts, and maintaining broker bios and transaction lists
• Maintain databases, mailing lists, and records related to sales reports, marketing campaigns, and business development activities
• Provide front desk support as needed — greeting guests, answering and directing phone calls, and maintaining a professional reception area
• Assist with general office opening and closing duties to ensure a clean, organized, and functional workspace
• Collaborate with internal departments and clients to ensure timely and accurate completion of deliverables
• Support brokers and leadership with administrative overflow tasks and special projects as assigned

• 1–3+ years of experience providing administrative support in a commercial real estate, brokerage, or professional office environment
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Adobe InDesign, Photoshop, and Illustrator strongly preferred
• Strong organizational and time management skills
• Ability to manage multiple priorities and strict deadlines independently
• Excellent written and verbal communication skills
• High degree of professionalism in client-facing settings
• Consistent, reliable, and punctual
• Ability to work onsite Monday through Friday, 8:00 a.m. – 5:00 p.m.

Familiarity with real estate software platforms such as Yardi, MRI, Argus, or Salesforce

• Medical, vision, dental, and life and disability insurance
• 401(k) plan
• Free online training