Bookkeeper

• Handle day-to-day bookkeeping functions, including processing invoices, tracking outgoing payments, and maintaining accurate financial records
• Manage incoming payments and customer invoicing, including construction-related billing and AIA billing activities as needed
• Run payroll on a regular schedule and support certified payroll reporting for applicable projects
• Reconcile bank accounts and review financial data to help ensure transactions are complete and accurate
• Oversee essential office coordination tasks such as mail distribution, shipping, supply ordering, equipment needs, and routine vendor follow-up
• Maintain organized office procedures, schedule meetings and appointments, and provide administrative support that keeps daily operations running smoothly
• Work with HR and IT teams to support office policies, equipment coordination, and employee workplace needs
• Build and maintain effective relationships with vendors, service providers, and property management while ensuring invoices are submitted and paid on time
• Assist with front office coverage, greet visitors when needed, and provide general support to leadership on calendars, projects, and office initiatives
• Contribute to a safe and well-managed workplace by supporting company events, monitoring office standards, and reinforcing compliance with safety practices

• Proven experience in bookkeeping, accounting support, or office finance roles
• Hands-on knowledge of Accounts Payable, Accounts Receivable, and bank reconciliation processes
• Proficiency with QuickBooks and other standard business software tools
• Experience with construction billing, including AIA billing, is required
• Ability to process payroll accurately
• exposure to certified payroll is strongly preferred
• Strong organizational skills with the ability to manage office operations and multiple deadlines effectively
• Clear communication skills and a detail-oriented approach when working with employees, vendors, and visitors

Certified Payroll (CPP) designation is a plus

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan