Bookkeeper

• Oversee incoming mail by organizing, digitizing, and routing documents to the appropriate teams while handling check preparation and bank deposits
• Support accounts payable activities by coordinating invoice approvals, maintaining vendor profiles and required records, and preparing payments in line with authorized instructions
• Distribute payment confirmations and remittance details to vendors and keep supplier information current within company records
• Manage accounts receivable tasks by issuing customer invoices, sharing standard company and banking documentation, and responding to routine account-related questions
• Conduct regular follow-up on outstanding customer balances to support timely collections and accurate receivable status tracking
• Prepare supporting schedules and documentation for tax-related filings, including sales tax, commercial rent tax, and annual 1099 reporting requirements
• Process routine financial transactions such as customer receipts and vendor disbursements while updating daily cash activity and balance tracking
• Coordinate monthly related-party billing support by compiling invoices, securing internal approvals, confirming balances, and preparing debit or credit adjustments as needed
• Maintain organized accounting files, track in-transit inventory or shipment details through spreadsheets, and assist with credit card expense documentation and certificate of insurance requests

• Relevant experience in bookkeeping or a similar accounting support position
• Working knowledge of accounts payable, accounts receivable, and general transaction processing
• Experience preparing bank deposits, tracking cash activity, and supporting account reconciliations
• Familiarity with vendor maintenance, invoice follow-up, and payment processing workflows
• Ability to manage spreadsheets and maintain accurate financial and administrative records
• Strong written and verbal communication skills for interacting with vendors, customers, and internal teams
• High attention to detail with the ability to organize documentation and handle multiple deadlines effectively

Exposure to expense management platforms such as Concur is preferred

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan