Bookkeeper

• Process vendor invoices and manage outgoing payments, ensuring accuracy and timely payment according to established schedules
• Record client deposits in QuickBooks Online, maintain deposit logs, and prepare invoices related to new customer agreements
• Manage accounts receivable activities, including issuing invoices, monitoring overdue balances, resolving payment discrepancies, and responding to client inquiries
• Support payroll administration for employees and contractors, including onboarding documentation, record updates, expense changes, garnishments, and payroll adjustments
• Reconcile gratuities and prepare commission tracking schedules for internal review
• Perform monthly bookkeeping tasks such as bank and credit card reconciliations, posting journal entries, entering receipts and invoices, and assisting with financial reporting
• Set up and maintain vendor accounts, resolve account issues, and build strong working relationships with external partners
• Assist with year-end bookkeeping activities, including subcontractor tax form preparation, unpaid invoice review, inventory-related allocations, and gathering financial records for tax support
• Contribute to budgeting support, property tax reporting, and process improvements related to invoicing and accounting operations
• Maintain accurate records in QuickBooks and the chart of accounts while safeguarding sensitive financial and payroll information

• Demonstrated experience in senior-level accounting or full-charge bookkeeping roles
• Strong working knowledge of QuickBooks Online and related accounting systems
• Hands-on experience with accounts payable, accounts receivable, payroll processing, and general ledger activity
• Ability to perform bank and credit card reconciliations with a high degree of accuracy
• Solid understanding of bookkeeping fundamentals, double-entry accounting, and financial reporting
• Strong organizational skills with close attention to detail and the ability to manage multiple deadlines
• Effective communication and problem-solving skills for working with clients, vendors, and internal stakeholders
• Prior experience in the catering, hospitality, or restaurant industry is preferred

Prior experience in the catering, hospitality, or restaurant industry

• medical
• vision
• dental
• life
• disability insurance
• 401(k) or deferred compensation plan
• paid time off for vacation
• personal needs
• sick time
• paid holidays