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Bookkeeper

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Robert Half

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Location:
United States , Vista

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are seeking a detail-oriented Bookkeeper to join a small but growing construction client in Vista. In this role, you will be responsible for managing the day-to-day financial operations, with a heavy focus on job costing to ensure project profitability. You will work closely with the owner and project managers to keep the company's finances organized and accurate.

Job Responsibility:

  • Process full-cycle accounts payable, ensuring all vendor invoices and subcontractor payments are coded correctly to specific job costs
  • Manage accounts receivable, including generating customer invoices (progress billing, AIA billing, and time & material), applying payments, and following up on collections
  • Perform job costing for all financial transactions, tracking expenses, labor, and materials against project budgets
  • Reconcile bank statements, credit cards, and vendor statements monthly to ensure accuracy
  • Process weekly or bi-weekly payroll, including certified payroll reporting if required for public works projects
  • Prepare and submit sales and use tax returns, as well as quarterly tax reports
  • Generate financial reports for management, including profit/loss statements by job, balance sheets, and job cost summaries
  • Maintain organized digital and physical records of contracts, lien waivers, change orders, and compliance documentation
  • Assist with month-end and year-end close processes, supporting any audit or CPA requests
  • Communicate with project managers to review budgets and report on actual costs versus projected costs

Requirements:

  • 2+ years of bookkeeping experience, with recent experience in the construction industry required
  • Proficiency in QuickBooks (Desktop or Online) is required
  • Strong understanding of construction job costing, progress billing, and lien waiver processing
  • Experience with accounts payable, accounts receivable, and bank reconciliations
  • Intermediate proficiency in Microsoft Excel (spreadsheets, data entry, basic formulas)
  • High attention to detail, strong organizational skills, and ability to meet deadlines in a fast-paced environment
  • Ability to communicate effectively with vendors, subcontractors, and internal team members
  • Comfortable working in a small business environment where duties may vary day-to-day

Nice to have:

  • Experience with the QuickBooks Contractor version is a plus
  • Familiarity with payroll processing, including certified payroll and prevailing wage requirements (preferred but not required)
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 01, 2026

Work Type:
On-site work
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