Bookkeeper

• Oversee complete bookkeeping activities across multiple entities using QuickBooks Desktop, maintaining organized and accurate financial records
• Post incoming funds and track all deposit activity to ensure transactions are recorded correctly and on time
• Manage accounts payable processes, including entering invoices, preparing payments, and maintaining supporting documentation
• Record payroll-related journal entries based on information provided by the payroll service and verify proper posting in the general ledger
• Process bank transfers and reconcile several bank accounts each month to confirm account accuracy and resolve discrepancies promptly
• Prepare and maintain financial schedules needed for LM-2 reporting and other union-related reporting requirements
• Coordinate with external auditors by supplying requested records, explanations, and supporting financial information during audit activities
• Work closely with the Funds Office to support benefit reporting and ensure related payments are completed accurately and on schedule
• Produce monthly financial statements and related reports for presentation to the Executive Board
• Serve as a key financial contact for staff by answering bookkeeping questions and helping support routine financial operations

• Proven experience performing full-charge bookkeeping duties in a detail-oriented office environment
• Hands-on proficiency with QuickBooks Desktop and strong general ledger management skills
• Working knowledge of accounts payable, accounts receivable, deposit posting, and bank reconciliation procedures
• Ability to maintain accuracy while handling multiple accounts, entities, and reporting schedules
• Experience preparing financial reports and supporting audit requests with organized documentation
• Familiarity with payroll entry processing and coordination with third-party payroll providers
• Understanding of union reporting requirements, is strongly preferred
• Strong communication and organizational skills, with the ability to respond effectively to staff and external partners

Understanding of union reporting requirements

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan