Bookkeeper / Office Manager Job at Robert Half (Hayward)

QuickBooks Bookkeeper/ Office Manager

We are seeking a detail-oriented and highly organized professional to join our c...

Location

United States , Orange

Salary:

70000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with QuickBooks (required)
3–5+ years of bookkeeping and office administration experience
Prior experience managing or supervising a team
Strong organizational, multitasking, and communication skills
High level of accuracy and attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience in a professional services environment strongly preferred

Job Responsibility

Manage day-to-day bookkeeping functions using QuickBooks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance
Handle weekly payroll processing and ensure compliance with applicable regulations
Handle general office administration, including vendor coordination, supplies management, and maintaining office systems
Supervise and support a small administrative team, ensuring efficient workflow and productivity
Assist with process improvements and implementation of best practices
Coordinate with external accountants and support audit processes as needed

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement plan options
Supportive and collaborative work environment

Fulltime

Full Charge Bookkeeper Office Manager

Successful financial services firm seeks a Full Charge Bookkeeper/Office Manager...

Location

United States , Wilmington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associates degree in Accounting/Finance/Business Administration
5+ years of month-end reporting experience, supervisory experience preferred
Advanced Microsoft Excel skills
Must have QuickBooks experience
Strong multi-tasker
Excellent written and verbal communication skills
Knowledge of QuickBooks
Administrative experience
Knowledge of accounting and bookkeeping systems
Ability to ensure compliance with local, state, and federal regulations

Job Responsibility

Manage accounts receivable/payable transactions
Process and generate vendor invoices
Maintain general ledger
Reconcile monthly bank statements
Assist the controller as needed
Review payroll tax payments
Process Journal Entries
Resolve financial discrepancies
Prepare financial statements
Assist with administrative tasks

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Fulltime

Full Charge Bookkeeper Office Manager

Are you energized by a busy environment where no two days look the same? Do you ...

Location

United States , Bettendorf

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Have strong experience with office operations and bookkeeping- specifically while using QuickBooks
Enjoy fast‑paced days with lots of variety
Are highly organized and detail‑oriented
Communicate clearly, personably and professionally
Are tech‑savvy and enjoy improving workflows
Take pride in being the dependable, steady presence a team counts on
Love solving problems and keeping everyone on the same page

Job Responsibility

Office Operations & Internal Coordination: Purchasing supplies and maintaining stock for office + warehouse
New vendor setup and ongoing vendor communication
Document control and organizing critical company records
Email and phone communication with customers, employees, and vendors
Supporting management, field service technicians, warehouse staff, and construction teams
Handling multiple issues at once — especially during busy morning kickoff hours
Keeping timelines tight and business operations predictable
Bookkeeping & Financial Support: A/R → invoicing, customer billing, and collections support
A/P → processing bills, coding expenses, and ensuring timely payments
Reconciliations → basic account reconciliations to keep finances clean and accurate

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Office Manager - Bookkeeper

This role combines administrative oversight with comprehensive bookkeeping respo...

Location

United States , Knoxville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in bookkeeping or a related role
Proficiency in QuickBooks and Microsoft Excel
Strong knowledge of accounts payable, accounts receivable, and bank reconciliation processes
Experience with journal entries and month-end closing procedures
Familiarity with property management and construction accounting practices
Exceptional attention to detail and organizational skills
Ability to manage multiple tasks and prioritize effectively
Strong communication skills to collaborate with team members and address financial inquiries

Job Responsibility

Oversee daily office operations to ensure efficiency and organization
Manage accounts payable and accounts receivable processes with accuracy and timeliness
Perform bank reconciliations and prepare journal entries to maintain up-to-date financial records
Handle month-end closing procedures, ensuring all financial data is accurate and complete
Maintain property management accounting records with a focus on construction-related projects
Utilize QuickBooks and Microsoft Excel to track financial data and generate reports
Collaborate with team members to ensure compliance with financial policies and procedures
Address inquiries related to financial matters, providing clear and thorough communication
Support the preparation of budgets and financial forecasts as needed
Assist with other administrative and bookkeeping tasks as required

What we offer

Medical, vision, dental, and life and disability insurance
Eligible to enroll in company 401(k) plan
Access to top jobs, competitive compensation and benefits
Free online training

Office Manager

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an office setting
Hands-on experience with bookkeeping or accounting functions required
Prior exposure to Commercial Real Estate is a plus, but not required

Job Responsibility

Manage physical and electronic files, mail, and correspondence
Respond to requests and track vendor reporting
Handle insurance claims and real estate tax tracking
Maintain office equipment and corporate calendar
Process invoice entry and assist with checks/wires
Support account research and year-end activities (journal entries, close, 1099s)
Provide ad hoc accounting support
Assist with board meeting presentations
Conduct research and track commission payments
Support special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

Office Manager

This person will support day-to-day front office operations and serve as a key a...

Location

Rutland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong administrative or office management background
QuickBooks experience strongly preferred
Accounting exposure is a plus
Construction or real estate industry experience preferred, but not required

Job Responsibility

Manage front office administrative duties
Answer phones and communicate with customers
File and maintain office records
Check apartment references
Handle light collections
Accept tenant payments
Assist with light data entry
Support the bookkeeper with AP/AR-related tasks as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Office Manager

Location

United States of America , Las Vegas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of experience in office management, executive support, or administrative operations, including work with senior executives or C-suite leaders
College degree or equivalent practical experience in an administrative, bookkeeping, or business support environment
Proficiency in Microsoft Office Suite, including advanced Excel skills and strong capability in Word and PowerPoint
Experience with bookkeeping tasks and financial processes such as accounts payable, accounts receivable, bank reconciliations, and QuickBooks
Familiarity with Concur or similar tools used for expense reporting and reimbursement tracking
Ability to work with sensitive legal and financial documentation while maintaining a high level of accuracy and discretion
Strong communication, organizational, and time-management skills, with the ability to manage multiple priorities independently
Sound judgment, personal integrity, and a dependable work ethic suited to a confidential leadership support role

Job Responsibility

Oversee a wide variety of administrative activities and special assignments, ensuring deadlines are met and leadership priorities are supported efficiently
Build and maintain well-structured electronic records for financial, legal, and operational documents so information is accurate, secure, and easy to retrieve
Prepare, update, and format business documents, spreadsheets, presentations, and reports using Microsoft Office applications, with strong emphasis on Excel
Manage complex calendars for leadership, adjusting meetings proactively to address schedule conflicts, travel changes, and shifting business needs
Arrange domestic and international travel logistics, including flights, lodging, transportation, and detailed itineraries
Gather receipts and submit expense reports in a timely and accurate manner through Concur or a comparable expense management platform
Support the planning and coordination of meetings, dinners, and other internal or external events, helping ensure a well-organized experience for attendees
Compile recurring and ad hoc financial, legal, and operational summaries for leadership, and distribute routine reports according to established schedules
Handle personal administrative matters such as organizing financial paperwork, securing signatures, completing errands, and assisting with property-related documentation as needed
Act as a reliable point of contact for executives, employees, and external partners while maintaining sound judgment and strict confidentiality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for a dependable Office Manager to support daily administrative o...

Location

United States , Springdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative coordination, or a similar business support role
Strong customer service and verbal and written communication skills
Experience assisting with accounts receivable, billing support, collections follow-up, or customer account management
Ability to manage multiple priorities in a fast-paced office or service environment
Proficiency with standard office administrative tasks, including phone coverage, scheduling, recordkeeping, and supply management
Familiarity with QuickBooks or other accounting software is preferred
Background in HVAC, construction, home services, or a related industry is a plus
Ability to work independently, stay organized, and address problems proactively

Job Responsibility

Oversee day-to-day office functions to ensure administrative activities are organized, timely, and aligned with business needs
Communicate with customers regarding account questions, payment reminders, and outstanding balances in a clear and courteous manner
Provide support for billing and receivables processes by tracking invoices, coordinating documentation, and assisting with payment follow-up
Answer incoming calls, manage scheduling needs, and relay service-related updates to customers and internal team members
Maintain accurate office records, organize files, and improve administrative procedures that support efficient operations
Coordinate with bookkeeping personnel, leadership, and field staff to reduce delays and keep information flowing effectively
Manage vendor-related administrative tasks, including supply orders and general office resource coordination
Assist with dispatching and service communication to help technicians stay informed and prepared
Identify practical ways to improve office workflow, customer responsiveness, and overall operational support

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

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Bookkeeper / Office Manager

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