Bookkeeper / Office Manager

• Administer weekly payroll for office staff and union field employees, ensuring wages, deductions, and related tax filings are processed accurately and on schedule
• Prepare project-specific certified payroll reports and maintain compliance with applicable federal, state, and union reporting requirements
• Manage core accounting functions including accounts payable, accounts receivable, cash receipts, journal entries, and bank reconciliations
• Perform month-end close activities, track job costs, reconcile project-related financial records, and support accurate financial reporting
• Coordinate recurring compliance submissions such as quarterly tax filings, paid leave reporting, union remittances, and insurance program documentation for active projects
• Lead annual accounting and administrative processes including year-end close, revenue reconciliation, W-2s, 1099s, 1095s, sales and use tax filings, and unemployment tax reporting
• Oversee employee-related administrative activities such as onboarding for new team members, bonus and profit-sharing processing, retirement plan administration, and responses to benefits or policy questions
• Supervise the remote accounts payable assistant and collaborate closely with company leadership, project managers, construction managers, and subcontractors to support operational and bidding needs
• Assist with prequalification packages, bid document preparation, and collection of financial or compliance information required for project submissions

• Proven experience as a Full Charge Bookkeeper with responsibility for end-to-end accounting functions
• Background in the construction industry with strong understanding of construction accounting practices and job costing
• Hands-on experience processing certified payroll and managing payroll for both office employees and union workforces
• Knowledge of accounts payable, accounts receivable, bank reconciliations, journal entries, and month-end close procedures
• Familiarity with compliance reporting including payroll tax filings, quarterly returns, sales and use tax, and year-end forms such as W-2s and 1099s
• Experience supporting benefits administration, retirement contributions, and employee onboarding activities
• Ability to coordinate effectively with executives, project teams, construction managers, and external partners while managing multiple deadlines

Experience with AIA billing

• 401k match
• paid time off
• bonus
• medical
• vision
• dental
• life and disability insurance
• 401(k) plan