Bookkeeper & Office Administrator Job at Robert Half (Shirley)

Part Time Administrative Bookkeeper / Office Support Coordinator

A wholesale trade company is seeking a part-time Administrative Bookkeeper / Off...

Location

United States , Beverly Hills

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum Associate degree required
At least 5 years of experience in a corporate environment
Strong proficiency in Outlook, Excel, Microsoft Office Suite, and advanced QuickBooks Desktop
Advanced spreadsheet and reporting skills
Strong organizational, follow-up, and administrative coordination skills
Administrative Experience

Job Responsibility

Prepare customer invoices and maintain accurate billing records
Compile and distribute weekly accounts receivable reports
Follow up with customers regarding outstanding invoices and payment status
Assist with order-related profit analysis and reporting
Support accounts payable processing, including preparation of vendor checks
Perform bank reconciliations and maintain cash flow tracking
Prepare weekly and monthly financial and administrative reports
Assist with monthly profit and loss statements and balance sheet reporting
Process payroll-related documentation, including 941 payroll preparation
Coordinate with the external accountant regarding year-end financial statements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Office Administrator

We are continuously seeking to connect with experienced Office Administrators wh...

Location

United States , Montgomery

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or coordination experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills with attention to detail
Ability to prioritize and adapt in fast-paced environments
Excellent written and verbal communication skills

Job Responsibility

Manage day-to-day office operations, including scheduling, correspondence, and file management
Provide administrative support to leadership and cross-functional teams
Maintain accurate records, reports, and documentation
Coordinate calendars, meetings, and travel arrangements
Handle inbound calls, emails, and front office interactions
Assist with basic bookkeeping, invoicing, or expense tracking as needed
Support onboarding, HR coordination, or office logistics when applicable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Office Administrator

We are continuously seeking to connect with experienced Office Administrators wh...

Location

United States , Birmingham

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office support, or coordination experience
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills with attention to detail
Ability to prioritize and adapt in fast-paced environments
Excellent written and verbal communication skills
Experience with accounting systems, CRMs, or HR support is a plus

Job Responsibility

Manage day-to-day office operations, including scheduling, correspondence, and file management
Provide administrative support to leadership and cross-functional teams
Maintain accurate records, reports, and documentation
Coordinate calendars, meetings, and travel arrangements
Handle inbound calls, emails, and front office interactions
Assist with basic bookkeeping, invoicing, or expense tracking as needed
Support onboarding, HR coordination, or office logistics when applicable

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Office Administrator

Support QLD state operations in Spring Hill, delivering office, finance and some...

Location

Australia , Spring Hill

Salary:

Not provided

Keller Australia

Expiration Date

Until further notice

Requirements

Experience in a similar position ideally within a construction environment
Outstanding communication and interpersonal skills
Strong attention to detail with the ability to multitask
Efficient time management and organisational skills
Positive attitude and ability to work within a team environment

Job Responsibility

Support the State Manager with administrative responsibilities for the region and ensure they are fully informed of work developments, planning and issues
General office support such as ordering of office supplies, greeting visitors, answering phone enquiries, and preparing office correspondence
Performing bookkeeping tasks such as entering invoices, raising purchase orders, and collating receipts
Manage travel requests for the team, including arranging flights, accommodation, and car hire
Assisting with timesheets for site labour
Organise and book team events, functions, and training sessions
Assist with the administration of tender documents and requests
Provide project support as required (inductions, documentations etc)

What we offer

Fair employment practices and emphasis on promoting from within
Friendly and inclusive team culture
Competitive pay, benefits, and performance related incentives
Open plan, collaborative working environment

Fulltime

Office Administrator

Capital Vacations is searching for an Office Administrator with the necessary ta...

Location

United States , Myrtle Beach

Salary:

Not provided

Capital Vacations

Expiration Date

Until further notice

Requirements

High School Diploma or GED required
some post-secondary education or training is preferred
Proven experience as an office administrator, office assistant, or relevant role
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS office and office management software
Time management skills, including a sense of urgency/meeting deadlines
Positive and professional demeanor
Outstanding communication and interpersonal abilities
Ability to work independently
Prolonged periods of sitting at a desk and working on a computer

Job Responsibility

Coordinate office activities and operations to secure efficiency and compliance with company policies
Answers and transfers call, screening when necessary
Welcomes and directs visitors and clients
Sorts and delivers incoming mail by department and/or employees to ensure timely distribution
Processes outgoing mail
Maintains records of receipt, mailing dates, and other required information
Maintains filling systems as assigned
Coordinates agendas/travel arrangements/appointments etc. for management as needed
Processes and or assists with the submission of monthly expense reporting
Manage phone calls and correspondence (e-mail, letters, packages, etc.)

What we offer

Company-paid life insurance and long-term disability
Medical with an employer contribution
Dental
Vision
Voluntary Life
Disability
Aflac insurance
401(k) retirement plan
Paid time off
Paid holidays

Fulltime

Office Administrator

Our client in Dorval is currently looking for an Office Administrator to ensure ...

Location

Canada , Dorval

Salary:

55000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

July 13, 2026

Requirements

Proficient in Administrative Assistance and Office Administration tasks
Bookkeeping experience an asset
Microsoft (Word, Excel, Outlook)
English spoken with an advanced French
Hands-on experience with Office Equipment and tools
Strong Communication and interpersonal skills
Customer-oriented approach and Customer Service skills
Attention to detail and strong organizational capabilities
Proficient in standard office software

Job Responsibility

Manage daily administrative tasks
Handle shipping and invoicing documentation responsibilities
Maintain accurate records and address customer inquiries
Assist in communication with internal and external team members
Respond to emails, print out all invoices to enter in A/P, respond to all enquiries from customers
Create Purchase Orders in Quickbooks
Process Customer purchase orders
Enter A/P invoices and issue payments
Verify Fedex tracking for shipments in transit
Enter customer payments, reconcile and run aging

What we offer

Monday-Friday 8AM-5PM
3 weeks vacation
5 sick/personal days
Competitive Salary 55,000-70,000$ (based on experience)
Year end bonus
Work for a leader in the industry

Fulltime

Office Administrator

We are looking for an organized and client-focused Office Administrator to join ...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office administration, bookkeeping, or client support within a services, accounting, or financial environment
Working knowledge of QuickBooks, including transaction entry and bank reconciliation activities
Familiarity with accounts payable, accounts receivable, and general bookkeeping support functions
Ability to manage document-heavy processes with strong attention to detail and organizational skills
Comfortable using Microsoft Office applications, especially Outlook and other core administrative tools
Strong communication skills with the ability to interact effectively with clients in person, by phone, and online
Availability to work fully onsite in Phoenix, Arizona with flexibility around scheduled hours

Job Responsibility

Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule
Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness
Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current
Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations
Scan, organize, and upload tax and financial documents into the firm's document management platforms for easy access and secure recordkeeping
Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs
Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control
Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan
free online training

QuickBooks Bookkeeper/ Office Manager

We are seeking a detail-oriented and highly organized professional to join our c...

Location

United States , Orange

Salary:

70000.00 - 85000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with QuickBooks (required)
3–5+ years of bookkeeping and office administration experience
Prior experience managing or supervising a team
Strong organizational, multitasking, and communication skills
High level of accuracy and attention to detail
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Experience in a professional services environment strongly preferred

Job Responsibility

Manage day-to-day bookkeeping functions using QuickBooks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance
Handle weekly payroll processing and ensure compliance with applicable regulations
Handle general office administration, including vendor coordination, supplies management, and maintaining office systems
Supervise and support a small administrative team, ensuring efficient workflow and productivity
Assist with process improvements and implementation of best practices
Coordinate with external accountants and support audit processes as needed

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement plan options
Supportive and collaborative work environment

Fulltime

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Bookkeeper & Office Administrator

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