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Bookkeeper & Office Administrator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Shirley

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a skilled Bookkeeper & Office Administrator to join our team in Shirley, Massachusetts. In this role, you will be responsible for managing financial operations, handling administrative tasks, and supporting project coordination. The ideal candidate will possess strong organizational skills and have experience in bookkeeping, billing, and office management.

Job Responsibility:

  • Manage accounts receivable processes, including preparing invoices, reconciling billing data, and tracking retainage for construction projects
  • Review and process monthly client invoices while ensuring all job-related entries are accurate and approved
  • Facilitate communication and coordination between project managers, field teams, and administrative staff to ensure timely and accurate documentation
  • Assist with maintaining the chart of accounts and support the preparation of monthly financial statements and internal reports
  • Oversee day-to-day office administration tasks, such as data entry, filing, and general organizational support
  • Send account statements and make collection calls as needed to ensure timely payments
  • Coordinate project-related paperwork, invoices, and supporting documents to ensure accuracy and completeness
  • Provide operational support to streamline workflows and enhance collaboration among team members
  • Utilize construction-specific billing systems to ensure compliance with industry practices and standards
  • Support the Controller with financial operations and reporting initiatives

Requirements:

  • Bachelor’s degree preferred, or equivalent experience with at least 3 years in a similar role
  • Experience in construction or project-based accounting is highly desirable
  • Proficiency in accounts receivable, client billing, and collections, including cash applications
  • Familiarity with monthly financial close processes and reporting
  • Strong communication and interpersonal skills to effectively collaborate across teams
  • Proficiency in accounting software such as Sage MAS 90, Sage 100, or Peachtree Sage
  • Advanced knowledge of Excel and Office applications for reporting and analysis
  • Detail-oriented with excellent organizational skills to manage multiple tasks efficiently
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Additional Information:

Job Posted:
February 04, 2026

Work Type:
On-site work
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