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Robert Half Logo Robert Half · IT - Administration

Bookkeeper Assistant

United States, Niskayuna and Latham, New York Employment contract · Job Posted June 10, 2026
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Job Description

We are looking for a dependable Part Time Bookkeeper Assistant to support day-to-day financial operations for a multi-location retail business in Niskayuna and Latham, New York. This position is ideal for someone who enjoys accurate recordkeeping, managing payables and receivables, and keeping accounting tasks organized in a fast-paced setting. The role offers a flexible part-time schedule of approximately 20 to 25 hours per week and requires on-site support across local store locations. Hours are flexible and ideally 1 day in Niskayuna and 3-4 days in the latham location (Example hours: Monday - Niskayuna location - 930-230, Tues-Fri - latham location - 930-230)

Job Responsibility

  • Record daily sales activity in QuickBooks and maintain accurate financial entries for multiple store locations
  • Review incoming merchandise records and align receiving documentation with vendor invoices before accounts payable processing
  • Enter supplier invoices promptly and prepare payments in accordance with established timelines
  • Reconcile bank accounts on a regular basis to ensure balances and transactions are accurate
  • Prepare and submit New York State sales tax filings while maintaining supporting documentation
  • Distribute accounts receivable invoices by mail or email and track outstanding customer balances
  • Apply credit card payments to customer accounts and monitor receivable activity for accuracy
  • Examine accounts receivable statements, follow up on discrepancies, and help keep customer records current
  • Update product pricing information as needed and maintain organized physical and digital accounting files

Requirements

  • At least 2 years of bookkeeping or general accounting experience in a business environment
  • Hands-on proficiency with QuickBooks and working knowledge of Microsoft Excel
  • Experience supporting both accounts payable and accounts receivable functions
  • Ability to complete bank reconciliations and maintain accurate financial records with strong attention to detail
  • Solid organizational and time-management skills with the ability to work independently in a part-time on-site role
  • High school diploma or equivalent is required
  • additional education in business or accounting is preferred
  • Comfortable working on-site in Niskayuna and Latham, New York

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Free online training
  • Access to top jobs
  • Competitive compensation
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