Bookkeeper / Assistant Property Manager

• Assist with the financial management of a portfolio of commercial properties, including all accounting functions, analysis and financial reporting
• Support the preparation and management of annual operating and capital budgets, forecast expenses, and monitor ongoing financial performance
• Prepare monthly, quarterly, and annual financial statements and custom client deliverables, ensuring accuracy and timeliness
• Manage and execute tenant billing, rent collection, and lease escalations, and reconcile accounts receivable and payable
• Ensure completion and accuracy of lease abstracting and the administration of all lease-related financial obligations
• Process and review property payables and vendor invoices
• conduct variance analyses as needed
• Review vendor contracts and service agreements to verify compliance with financial controls and budgetary guidelines
• Collaborate closely with project and corporate accounting teams, providing supporting documentation and schedules for owner reporting
• Maintain and track Energy Star benchmarking and cost-saving initiatives where applicable
• Conduct regular property financial audits and property inspections, and support improvement projects by analyzing budget to actual expenditures
• Maintain current tenant certificates of insurance and verify that financial coverage meets contractual requirements
• Supervise property accounting operations using MRI (required) or Yardi (preferred) property management accounting software for financial transactions, reporting, and compliance
• Respond promptly to tenant inquiries, with an emphasis on financial questions, account status, and billing concerns
• Assist with other duties or financial projects as assigned by Property Manager

• Bachelor’s degree in Accounting, Finance, Business Administration or a related discipline
• Minimum of 3 years property management experience, with significant exposure to accounting and finance functions in a commercial real estate environment (Class A office preferred)
• Intermediate to advanced proficiency in Microsoft Excel and other MS 365 applications
• Proficiency in MRI property management/accounting software is required
• Yardi experience is highly regarded
• Working knowledge of financial reporting, account reconciliations, and lease administration best practices
• Strong analytical skills, high attention to detail, and the ability to handle multiple financial priorities
• Excellent written and verbal communication skills

RPA (Real Property Administrator) designation in progress is a plus

• medical, vision, dental, and life and disability insurance
• company 401(k) plan
• free online training