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Robert Half Logo Robert Half · Finance

Bookkeeper / Accounting Specialist

United States, San Mateo · Job Posted June 02, 2026
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Job Description

We are seeking a detail-oriented Bookkeeper / Accounting Specialist to support day-to-day financial operations and maintain accurate accounting records. This role is responsible for full-cycle bookkeeping, financial reporting, reconciliations, payroll support, tax filings, audit preparation, and general administrative support. The ideal candidate will have strong accounting knowledge, excellent organizational skills, and experience working independently in a fast-paced environment.

Job Responsibility

  • Maintain accurate and up-to-date financial records, including invoices, purchase orders, accounts payable, accounts receivable, bank activity, and general ledger transactions
  • Prepare financial statements, management reports, trial balances, income statements, cash flow summaries, profit and loss statements, and account variance reports
  • Ensure all financial data is recorded in accordance with standard accounting practices and applicable accounting principles
  • Prepare monthly financial reports and supporting materials for leadership and board or committee meetings, as needed
  • Process invoices, receipts, vendor payments, customer billings, collections, and expense entries
  • Maintain complete and organized records of financial documents, both electronic and physical
  • Record and reconcile accounts payable and receivable activity in accounting software
  • Support general ledger accuracy through proper coding, posting, and review of transactions
  • Perform monthly bank and credit card reconciliations to ensure account accuracy
  • Verify transactions, prepare remittance documentation, and resolve discrepancies in a timely manner
  • Monitor cash flow across multiple accounts and help ensure adequate funding for operations
  • Reconcile subsidiary ledgers and supporting schedules to the general ledger
  • Prepare and submit required tax filings, including sales tax, payroll tax, income-related filings, and annual information returns such as 1099s
  • Ensure compliance with federal, state, and local regulations, as well as internal financial policies and controls
  • Prepare and file routine financial and tax-related reports with appropriate agencies
  • Process payroll and ensure accurate calculation of wages, deductions, and employer tax obligations
  • Manage final paycheck processing and related payroll activities
  • Prepare quarterly and annual payroll tax reports and reconciliations
  • Maintain accounting records related to employee benefits, flexible spending accounts, retirement plans, and other deductions
  • Prepare schedules, records, and supporting documentation for annual audits
  • Maintain complete audit-ready files and respond to audit requests as needed
  • Track fixed assets and record depreciation and amortization for applicable assets
  • Assist with annual budget preparation and ongoing budget monitoring
  • Enter budget data into accounting systems and support monthly budget-to-actual reporting
  • Apply cost allocations across financial transactions where required
  • Review project or departmental budget status with leadership and recommend process improvements when appropriate
  • Provide general office and bookkeeping support for related business functions

Requirements

  • Associate degree in Accounting, Business Administration, or a related field
  • or equivalent combination of education and relevant experience
  • 3+ years of bookkeeping, accounting, or office administration experience
  • Experience with accounting software such as QuickBooks and strong proficiency in Microsoft Excel and spreadsheets
  • Solid understanding of bookkeeping fundamentals, account reconciliations, and financial reporting

Nice to have

  • 5+ years of progressive bookkeeping or full-cycle accounting experience
  • Experience with payroll processing, audit support, and tax filing

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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