Board secretary Job at Randstad (Shanghai)

Company Secretary

Company Secretary role working alongside the Group Company Secretary and Head of...

Location

United Kingdom , London

Salary:

40000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent attention to detail and work ethic
Excellent communications skills
A flexible approach to varied tasks, with an eagerness to tackle new challenges
A legal degree is beneficial

Job Responsibility

Attending and minuting weekly Management Approval and Executive Approval Process meetings
organising meetings, collating meeting packs, drafting minutes, and following up
Preparing agendas and reporting schedules for Board meetings
Maintaining the group's corporate structure chart and managing a small portfolio of subsidiary entities
Ensuring timely filing of statutory information
Advising the Asset Management Team on internal approval thresholds
Taking primary responsibility for maintaining and auditing corporate records
Handling any other secretarial duties as needed to support the team

Fulltime

Company Secretarial Assistant

To support the Corporate Governance team in running an effective and efficient a...

Location

United Kingdom , London

Salary:

Not provided

Social Value Portal Ltd

Expiration Date

Until further notice

Requirements

Experience with interacting at Executive level
Experience with production of Board and Committee packs
Experience with calendar and meeting management
Excellent attention to detail
Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
Ability to be adaptable to changing circumstances
Able to manage uneven workload and respond quickly to ad hoc queries from the business
Strong organisational skills
Outcome focused, self-motivated, very flexible and enthusiastic
Professional approach to successfully interact with senior management /colleagues/ external suppliers

Job Responsibility

Provide complete and accurate administration services to the Corporate Governance team including: maintaining the entity management system, filing forms with Companies House, managing the team email account, dealing with routine correspondence and enquiries, maintenance and updating of departmental logs
Organise meetings as instructed including scheduling dates and logistics
Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and skeleton minutes
Maintain the Board and Committee agenda plans
Manage the Board and Committee action logs on a timely basis
Prepare meeting packs for the team prior to meetings
Manage the company secretarial calendar including scheduling team meetings and setting reminders for key events
Ensure Beazley Group Company and Committee minute books are complete and up to date
Maintain the statutory books and records of various Beazley companies and ensure all statutory returns are completed accurately and in a timely manner
Take the initiative to identify and resolve problems as they arise to facilitate the smooth running of the team

Company Secretarial Manager

We are currently seeking a mid level or senior company secretary to join us and ...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Axiom Law

Expiration Date

Until further notice

Requirements

Bachelor’s degree holder with minimum 7 years of company secretarial experience, ideally in a multinational, financial services environment or leading professional firms
Familiar with company secretarial matters for HK and offshore companies
Experience in board meeting coordination and documentation
Good attention to detail and organizational skills and comfortable with a fast paced environment
Self-motivated, proactive, and enthusiastic team player
Excellent written and verbal communication skills in both English and Chinese

Job Responsibility

Manage company formation and dissolution processes, liaising with internal teams and external advisors
Maintain and manage company records, including director and officer appointments and registration
Organize board meetings and prepare related documentation including agendas, minutes, and resolution
Ensure timely completion of annual compliance and regulatory filing
Support on KYC
Lead or assist with ad hoc governance and board-related projects across jurisdictions

What we offer

Health benefits
Paid time off
Access to professional development resources and learning and development programs

New

Senior Assistant Company Secretary

The Senior Assistant Company Secretary is initially a 12 month fixed term contra...

Location

United Kingdom , London

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

5+ years’ company secretarial experience
Relevant Degree / Fully Qualified CGI
Knowledge of the requirements and scope of a company secretarial department
Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities
High level of accuracy and excellent attention to detail
Ability to work in fast paced global environment balancing multiple priorities
Proactive self-starter possessing a can do, problem solving and collaborative mindset
Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly
Experience of supporting boards and committees, including minute writing, agenda management and using board software
Confident at using Diligent Entities

Job Responsibility

Support the Company Secretary in ensuring compliance with applicable laws, regulations, and corporate governance codes (e.g., Wates)
Assist in the development, implementation, and monitoring of governance frameworks and policies
Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings)
Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities
Prepare and distribute agendas, papers, and minutes for Board meetings
Ensure that the Board [and its committees] operate effectively and comply with their terms of reference
Provide guidance to directors and committee members on governance matters
Assist in scheduling Board meetings ensuring proper documentation and procedures
Build and maintain strong relationships with Board members, senior executives, and external advisers
Act as a liaison between the Board and senior management, ensuring clear communication and alignment

Fulltime

New

Vice president

Elevate your career by joining the world's largest asset manager! Thrive in an e...

Location

United Kingdom , London

Salary:

Not provided

BlackRock Investments

Expiration Date

March 27, 2026

Requirements

Experience of supporting corporate activity such as restructurings, rationalisation or capital projects and working with Legal
Experience in working closely with key stakeholders on intragroup and legal entity finance matters with Treasury, Finance and Tax
Ideally fully CGI qualified as a Chartered Secretary (or equivalent experience)
Maintain a high degree of discretion and professionalism
Be a self-starter, solutions orientated and a strong team player

Job Responsibility

Working as part of a team, to ensure the highest level of corporate governance within all BlackRock companies and Committees
Manage the business of a range of corporate entities across multiple jurisdictions ensuring compliance with local rules and good governance practices
Setting of Board and Committee meeting agendas, review and distribution of Board packs, completion of matters arising and preparation of minutes
Monitor and control of Board delegations and authorised signatory policies and procedures
Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible
Building and maintaining excellent relationships with senior stakeholders including the CEO/COO/CFO/CRO and Senior Managers as applicable
Collaborate with the Legal & Compliance team on various matters and business items
Ensure company secretarial matters are properly managed, and books and records are maintained accurately
Be familiar with the Companies Act 2006 as applicable and experienced in Companies House filings, and Diligent Entities (i.e. Blueprint) or an equivalent
Take a key role in working with external company secretaries and lawyers as needed

What we offer

Retirement investment and tools designed to help you in building a sound financial future
Access to education reimbursement
Comprehensive resources to support your physical health and emotional well-being
Family support programs
Flexible Time Off (FTO)

Fulltime

New

Senior Assistant Company Secretary

As the Senior Assistant Company Secretary, you will support the Deputy Company S...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team
Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent)
Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements
CGI qualification
Experience & ability to deal with senior/ Board level stakeholders
Strong organisational skills and attention to detail
Excellent communication and written skills
Ability to work independently and as part of a team

Job Responsibility

Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees
Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers
Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records
ensuring compliance with the Companies Act
assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions
Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents
Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests

What we offer

Great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work
Discounts, vouchers, a pension plan and loads more
Amazing learning tools and top-notch parental leave policies

Fulltime

Deputy Secretary and Director of Governance

The University of Manchester is seeking to appoint a Deputy Secretary and Direct...

Location

United Kingdom , Manchester

Salary:

Not provided

The University of Manchester

Expiration Date

March 02, 2026

Requirements

A strong track record in governance, regulation or committee secretariat roles within higher education or a comparable complex organisation
Sound knowledge of legal, constitutional and regulatory frameworks
Excellent written and interpersonal communication skills, with the confidence to advise at the most senior levels
Strong judgement, diplomacy and organisational capability
Experience leading and developing teams
A relevant degree or equivalent professional experience is required

Job Responsibility

Play a pivotal role in the governance of one of the UK’s leading research-intensive universities
Acting as deputy to the Registrar, Secretary and Chief Operating Officer in their role as Secretary to the University’s Board of Governors
Provide authoritative, independent advice to senior leaders and Board members
Ensure compliance with statutory and regulatory requirements
Lead the continuous improvement of secretariat services across our statutory bodies and committees
Responsible for the effectiveness, integrity and transparency of the University’s governance arrangements, supporting the Board of Governors, Senate, General Assembly and University Executive
Advise on constitutional and regulatory matters
Oversee high-quality secretariat services
Support appointments to the Board
Strengthen assurance

What we offer

Flexible and Hybrid working
Equal Opportunities

Fulltime

!

Corporate Governance Senior Officer

You will have day to day responsibility for the Corporate Governance, Board Mana...

Location

Jersey , Saint Helier

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a relevant professional qualification or be working towards one
Effective organisation skills with the ability to prioritise tasks, work to deadlines and be able to take initiative to act without waiting for direction where appropriate
Demonstrate the ability to work under pressure and meet deadlines when asked

Job Responsibility

Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication
Preparing for board and shareholders' meetings, including drafting of agenda, preparation of board papers, attending meetings as a representative of Alter Domus Jersey in its capacity as Company Secretary producing minutes and action point schedules
Ensuring compliance with the JFSC’s Code of Corporate Governance where appropriate
Maintenance of statutory records for entities and ensuring filing requirements are met
Review, circulation and completion of transaction documentation
Support the fund administration team in respect of investor servicing, client on-boarding, investment transactions, draw downs, distributions and other administrative activities
When required, assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files
Attend industry and networking events to represent Alter Domus thus creating and strengthening relationships
Liaise with the Financial Reporting teams for year end and interim accounts for sign off by the Boards
Facilitate the execution of all client legal documentation

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan
Plus additional local benefits depending on your location

Board secretary

Randstad

Location:
China , Shanghai

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 29, 2025

Expiration:
March 10, 2026

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Randstad

Location:China , Shanghai

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:December 29, 2025

Expiration:March 10, 2026

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Job Posted:
December 29, 2025

Expiration:
March 10, 2026