Board Administrator and CEO Office Support

• Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually
• Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings
• Prepare scripts for Board Chairs and send to them in advance of meetings
• Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members
• Liaise with the SLT to draft agendas for board meetings
• Monitor the Company Secretary inbox and respond appropriately to any incoming emails
• Send nomination forms out for selected directors when requested
• Arrange Remuneration Committee meeting annually, including distribution of papers
• Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance
• Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current
• Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates
• Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House
• Annually obtain updated declarations of interest from each director
• Annually confirm with each director that there has been no change in home address for Companies House records
• Support the CEO’s PA in their tasks including
• Managing CEO email accounts
• Handle incoming calls and postal correspondence for the executive office
• Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team
• Process business expenses in line with company policies and guidelines
• Update and manage CRM database
• Arrange and provide support for business review meetings, team away days and internal/external events
• Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team
• Provide secretarial and administrative support to the rest of the Senior Management team as required

• Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate
• Strong written and verbal communication skills
• High level of attention to detail, accuracy and confidentiality
• Flexible, adaptable, able to work on own initiative with can-do-attitude
• Able to work collaboratively and independently on own initiative
• Ability to manage multiple priorities and tight deadlines, exercising sound judgement
• Ability to build effective working relationships with colleagues and stakeholders at all levels
• A proactive and adaptable approach to work
• Previous experience in EA/PA role supporting a CEO or similar
• An understanding of board governance and regulatory compliance
• Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation
• Strong diary management and organisational skills
• Experience in preparing board papers, minutes and agendas
• The successful candidate must have permission to work in the UK prior to the commencement of employment

• Experience supporting C-suite executives and boards
• Knowledge of company secretarial duties, statutory registers and Company House requirements

discretionary bonus and comprehensive benefits