Billing Supervisor

• Lead daily billing activities across service, parts, warranty, credit, and core transactions to support accurate and timely invoicing
• Maintain active job files by organizing supporting documentation such as time records, expense details, shipping information, and materials documentation
• Review open work for backorders, pricing gaps, and cost discrepancies, then prepare cost summaries and draft invoices for management approval
• Finalize approved jobs in accounts receivable and submit customer invoices in accordance with contract terms and client-specific billing procedures
• Supervise labor entry support, verify reported hours, secure required approvals, balance entries for payroll deadlines, and follow up on missing time documentation
• Maintain current customer contract records, including new agreements and escalated account matters, while protecting confidential information
• Investigate and resolve invoicing, tax, credits, work order, and pricing issues through coordination with customers and internal teams
• Review selected operating expenses, freight charges, and non-purchase order invoices, while supporting audit requests, reporting cycles, and intercompany documentation flow

• 5+ years of experience in billing, accounting operations, or a related supervisory role
• Demonstrated background managing billing functions in a fast-paced business environment
• Strong proficiency with Microsoft Office applications, including advanced Excel skills for analysis and reporting
• Experience working with Oracle is preferred
• Solid understanding of complex calculations, cost review, and invoice validation
• High attention to detail with the ability to organize records and maintain accuracy across multiple priorities
• Effective written and verbal communication skills for interacting with customers, managers, and cross-functional teams
• Self-directed and able to manage multiple deadlines while maintaining strong analytical judgment

Experience working with Oracle is preferred

• medical
• vision
• dental
• life and disability insurance
• 401(k) or deferred compensation plan (if eligible)
• paid time off for vacation, personal needs, and sick time
• paid holidays
• up to 13 days of CTO and up to 10 paid holidays per calendar year