Billing Specialist

• Prepare and organize job files by collecting necessary information and maintaining accurate documentation for each project
• Create purchase orders requested by superintendents, ensuring compliance with company guidelines and obtaining required approvals
• Accurately input billing data into systems and collaborate with superintendents to ensure timely billing processes
• Resolve billing discrepancies and address inquiries to maintain smooth operations
• Work with superintendents weekly to prepare and verify timesheets for submission to the Payroll Department
• Collect and review weekly safety inspection reports from field operations to ensure compliance and proper documentation
• Utilize Sage software proficiently for billing and operational tasks, adhering to established protocols
• Enter new job phases into systems, ensuring all information is complete and accurate
• Identify opportunities to streamline processes and improve overall operational efficiency
• Take initiative to meet deadlines and contribute to the acceleration of key operational tasks

• High school diploma or equivalent
• Minimum of 2 years’ experience in billing, operations support, or data entry roles
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Exceptional attention to detail and accuracy in data management and record-keeping
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Excellent interpersonal and communication skills to collaborate with team members and superintendents
• Adaptability to shifting priorities and ability to thrive in a dynamic work environment
• Willingness to learn new software systems and processes quickly while demonstrating independent problem-solving skills

Additional education or certification in accounting or business administration is advantageous

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan