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Billing Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Dallas

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Billing Specialist plays a critical role in ensuring the seamless execution of billing processes, compliance with firm policies, and client satisfaction. This individual will manage complex billing workflows, resolve disputes, and provide detailed reporting in a fast-paced, detail oriented services environment.

Job Responsibility:

  • Create, review, and edit bill proformas based on requests from attorneys, paralegals, and secretaries
  • Process high-volume, complex legal bills efficiently, including applying discounts, split-party billing, and preparing e-bills
  • Analyze and monitor e-billing platforms to handle appeals for deductions and specialty legal billing issues
  • Submit invoices via mail, email, and e-billing platforms (e.g., CounselLink, LegalTracker, TyMetrix 360, etc.)
  • Maintain billing and matter management data in ERP systems and e-billing platforms by setting up clients, matters, timekeepers, and rates, and coordinating with clients for system setup support
  • Ensure compliance with firm billing policies, outside counsel guidelines, and client-specific requirements, recommending policy updates as needed
  • Accurately manage client and matter setup, billing arrangements, accruals, budgets, and status reports to meet deadlines
  • Review and approve new client/matter intake forms to verify billing arrangements, rates, and discounts
  • Assess and provide feedback on billing requirements in new client engagement letters
  • Maintain desktop procedures and documentation for special handling requirements
  • Generate billing schedules and analyses, and ensure compliance with client-specific reporting needs (e.g., accruals, budgets, timekeeper data)
  • Test and verify billing software application updates and enhancements
  • Assist with ad hoc accounting projects as assigned
  • Communicate courteously and professionally with clients, attorneys, and staff across all levels of the firm

Requirements:

  • 1–3 years of relevant experience required
  • billing experience in a detail oriented services or law firm environment is preferred
  • Strong knowledge of Microsoft Office, especially Excel, Word, and Outlook
  • ability to learn new software/applications quickly
  • Familiarity with billing platforms (e.g., Aderant) and e-billing systems is a plus
  • An associate degree in accounting or a related field is required
  • a bachelor’s degree is preferred
  • Equivalent work experience may be considered
  • Solid understanding of accounting processes and aptitude for working with ERP and billing systems
  • Excellent attention to detail, organizational ability, and time management
  • Strong communication (written and verbal) skills with a client-focused approach
  • Must possess analytical skills, the ability to multi-task effectively, and a collaborative mindset to work both independently and as part of a diverse team
  • Familiarity with outside counsel billing guidelines and client engagement letters
  • Capacity to interact with a variety of personalities and stakeholders at different levels of the organization
  • 2-5 years of E-billing experience (open to various industries)
  • Accounting Software Systems, Aderant, Electronic Billing, Legal Billing, Elite, E3
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 20, 2026

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