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Billing Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Dallas

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Responsibility:

  • Set up and maintain new projects within the financial system, ensuring client contracts, approved budgets, billing terms, rate tables, and insurance certificates are accurately entered and tracked
  • Generate and distribute timely monthly invoices to clients, attaching all required backup documentation (e.g., Lien Waivers, supporting forms)
  • Upload invoices and supporting documents to client payment portals
  • Respond to client inquiries regarding payment processes and provide necessary documentation, such as W9 forms
  • Proactively monitor accounts receivable aging, following up on outstanding balances to ensure timely payments
  • Provide accounts receivable reports and statements to Project Managers and clients as needed
  • Partner with the collections team to keep client comments and AR statuses up to date
  • Apply cash receipts and investigate unidentified payments, working with the accounting team to resolve variances
  • Review contractor invoices for accuracy and inclusion with client billing
  • Ensure contractors are paid promptly based on contract terms by following up with internal and external stakeholders
  • Support timely timesheet submissions by coordinating with employees and managers
  • Prepare ad hoc reports, project summaries, and AR statements to assist Project Managers with project oversight

Requirements:

  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
  • Minimum three years’ experience in billing, accounts receivable, or related accounting roles
  • Prior experience in a professional services and/or multi-entity environment
  • knowledge of the architecture/engineering/construction sector is beneficial
  • Strong proficiency in Microsoft Excel is required
  • experience with Deltek is a plus
  • Solid understanding of standard contract billing terms — hourly, lump sum, and “not-to-exceed” arrangements
  • Exceptional attention to detail, accuracy, and organizational skills
  • Capable of working independently, taking initiative, and managing multiple priorities effectively
  • Strong written and verbal communication skills with a client service orientation
  • Demonstrated problem-solving ability to investigate and resolve billing or payment issues
  • Must have - 3+ years of professional services billing experience (Construction, Engineering or Architecture)

Nice to have:

  • experience with Deltek is a plus
  • knowledge of the architecture/engineering/construction sector is beneficial
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training

Additional Information:

Job Posted:
January 29, 2026

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