Billing Specialist

• Prepare, review, and submit client invoices on schedule using financial and billing software
• Audit supporting project documentation to ensure accuracy and completeness prior to billing
• Maintain billing trackers and logs
• update status reports for management and internal teams
• Work directly with project managers to obtain necessary documentation, resolve discrepancies, and clarify billing requirements
• Support contract change orders, purchase orders (POs), and project close-outs as relates to invoice processing
• Work alongside cross-functional teams, including engineering and construction, to support project closeouts and ensure all billing documentation is in order
• Participate in client calls, meetings, or correspondence to troubleshoot invoice issues and confirm payment timelines
• Track accounts receivable
• follow up proactively on outstanding balances to ensure timely collection
• Submit timesheets or expense reports as needed for project billing and coding purposes
• Collaborate with the accounting/finance team on month-end closing, billing reconciliations, and audit requests
• Champion on-time payments and escalate overdue invoices according to company policy

• Prior experience in billing, invoicing, accounts receivable, or accounting operations (minimum 1 year preferred)
• A sharp eye for detail with a demonstrated track record in production billing (experience in construction is a plus, but not required)
• MUST HAVE strong Excel skills
• Familiarity with accounting software (such as Sage, SAP, Oracle, or similar)
• Strong attention to detail and organizational skills
• Ability to work independently and communicate effectively with internal and external stakeholders
• Understanding of basic accounting principles related to billing and receivables

Experience in construction

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan