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Robert Half Logo Robert Half · Finance

Billing Specialist

United States, Pewaukee · Job Posted June 15, 2026
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Job Description

We are looking for a detail-oriented Billing Specialist to support financial operations for an education-focused organization in Wisconsin. This Long-term Contract opportunity is ideal for someone who is confident working with invoices, student-related account activity, and third-party billing processes in a fast-paced office environment. The person in this role will help maintain accurate records, address account questions, and contribute to timely billing and collections activities. This is a permanent position with a Monday through Friday schedule and an as-soon-as-possible start date.

Job Responsibility

  • Manage third-party billing by calculating charge amounts, setting up billing arrangements, and ensuring tuition and fee obligations are assigned to the appropriate sponsoring agency or payer
  • Create, review, and distribute invoices and account notices while following established procedures for payment tracking and overdue account follow-up
  • Maintain accurate student account records and process sponsored registrations, resolving mismatches between internal data and external agency information
  • Review accounts receivable activity, investigate billing irregularities, and make corrections to support accurate financial records and reporting
  • Process student refund transactions and verify supporting details to ensure compliance with internal guidelines and account accuracy
  • Compile, update, and monitor financial reports, billing documentation, account records, and related electronic or paper-based files
  • Respond to inquiries from students, staff, and external customers regarding invoices, refunds, payment expectations, late charges, and account procedures
  • Assist with department initiatives and special assignments that support billing, collections, and broader accounting operations

Requirements

  • High school diploma or equivalent required
  • additional post-secondary coursework in accounting or a related field is preferred
  • At least 2 years of experience in general accounting, billing, accounts receivable, or a closely related financial support role
  • Working knowledge of accounting practices, office procedures, and computerized billing or accounting systems
  • Strong Microsoft Excel skills, including the ability to build and work within detailed spreadsheets, along with accurate data entry ability
  • Comfort performing calculations such as percentages, ratios, reconciliations, and other billing-related financial reviews
  • Demonstrated ability to investigate discrepancies, solve account problems, and maintain a high level of accuracy and attention to detail
  • Effective written and verbal communication skills, with the ability to explain procedures clearly and work well with internal teams, agencies, and the public

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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