Billing Specialist Job at Robert Half (Westwood)

Billing Specialist

Robert Half

Location:
United States , Westwood

Category:
Finance

Contract Type:
Not provided

Salary:

28.00 USD / Hour

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Job Description:

A hybrid company in Westwood is seeking a dedicated Billing Specialist to join the Finance department. This individual will work closely with colleagues and program teams, applying their knowledge of nonprofit grant and program funding processes. The Billing Specialist will oversee the preparation of grant-related invoices and ensure transactions remain in compliance with contract requirements.

Job Responsibility:

Collect vendor and program invoices, accurately assigning billing codes for precise reporting and timely payment
Create and submit contract and grant invoices, ensuring all supporting documentation is complete
Track grant spending, partnering with program teams to optimize funding utilization within grant parameters
Maintain up-to-date and accurate records related to all aspects of grant billing activities
Ensure all grant and contract invoices are prepared and submitted within required timeframes
Monitor budget modification timelines and assist with the preparation and submission of budget changes to funding agencies as needed
Serve as a point of contact with funders, addressing requests for information and promptly resolving billing concerns
Reconcile and maintain balance sheet details for grants receivable and revenue
Support additional tasks and special projects as assigned

Requirements:

Minimum of 3 years’ billing experience required
Strong proficiency in Microsoft Office, especially Excel
Bachelor’s degree in Finance or Accounting preferred but not required
Outstanding organizational skills and attention to detail
Demonstrated ability to work independently, prioritize responsibilities, and consistently meet deadlines
Effective written and verbal communication skills
Adaptable to change, with a strong willingness to learn new processes
Skilled at coordinating with both internal leaders and external partners
Strong knowledge of general accounting procedures and U.S. accounting standards
Proficient in Microsoft Excel, with experience handling complex spreadsheets
Proven expertise in accounts payable and accounts receivable functions
Excellent organizational skills and attention to detail
Ability to work independently and collaboratively within a team environment
Effective written and verbal communication skills
Prior experience with Sage or similar accounting software is preferred
At least three years of experience in AP/AR functions
nonprofit experience is a plus

Nice to have:

Bachelor’s degree in Finance or Accounting
Prior experience with Sage or similar accounting software
nonprofit experience

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
March 14, 2026

Employment Type:

Fulltime

Work Type:

Hybrid work

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