Billing Specialist Job at Robert Half (Fairfax)

Billing Specialist

Robert Half

Location:
United States , Fairfax

Category:
Finance

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

The Accounts Receivable Billing Specialist is responsible for processing daily shipment invoicing, credit card batches, and receivables management. This role includes performing collection activities for overdue accounts and providing administrative support to the Controller. Additional duties include handling incoming mail, providing accounts payable backup, and collaborating with Sales and Customer Service departments.

Job Responsibility:

Prepare and issue daily shipment invoices
Process credit card batches, disputes, and NSF checks
Coordinate with Sales on special terms and discounts before invoicing
Distribute invoices using electronic and traditional methods
Handle manual refund and credit card adjustments
Manage temporary credit limit requests awaiting management approval
Release orders held for review and facilitate shipment
Process, document, and resolve merchandise returns and credit memos
Allocate freight charges to distributor invoices as needed
Communicate with distributors regarding shipments via mail, fax, and email
Maintain price adjustment logs in Excel for distributor accounts
File and organize invoices, credits, and returns
Assist Customer Service and Receiving on account or shipment issues
Maintain records of processing issues to support operational improvements
Serve as backup for Accounts Payable, including voucher entry for freight charges
Provide front office coverage as receptionist when required
Research and resolve account variances
enter manual invoices and credits
Monitor accounts for overdue invoices and discrepancies
aid in collections as needed
Prepare documents for audit confirmation and organize requested receivables
Supply sales representatives with account status and aging reports
Update customer master account information
Support compliance initiatives as directed
Safeguard confidential information and support company ISO standards
Follow company guidelines for personal protective equipment and firearms safety
Maintain a clean and organized work area
report any safety or maintenance issues
Display professionalism and effective communication with colleagues and management
Participate in daily 5S process and undertake other assigned duties as needed

Requirements:

High school diploma with 2-3 years of experience
Understanding of general ledger accounts
Strong organizational abilities and effective team collaboration
Proficient with Microsoft Office Suite
High attention to detail and time management skills
Ability to handle multiple assignments and prioritize workload efficiently
Regularly sits, uses hands, communicates
occasionally stands and moves about
Must have close vision capabilities
able to lift up to 20 lbs
Willingness to work additional hours as business needs require

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 13, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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