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Robert Half Logo Robert Half · Finance

Billing Specialist

United States, Fairfax · Job Posted February 13, 2026
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Job Description

The Accounts Receivable Billing Specialist is responsible for processing daily shipment invoicing, credit card batches, and receivables management. This role includes performing collection activities for overdue accounts and providing administrative support to the Controller. Additional duties include handling incoming mail, providing accounts payable backup, and collaborating with Sales and Customer Service departments.

Job Responsibility

  • Prepare and issue daily shipment invoices
  • Process credit card batches, disputes, and NSF checks
  • Coordinate with Sales on special terms and discounts before invoicing
  • Distribute invoices using electronic and traditional methods
  • Handle manual refund and credit card adjustments
  • Manage temporary credit limit requests awaiting management approval
  • Release orders held for review and facilitate shipment
  • Process, document, and resolve merchandise returns and credit memos
  • Allocate freight charges to distributor invoices as needed
  • Communicate with distributors regarding shipments via mail, fax, and email
  • Maintain price adjustment logs in Excel for distributor accounts
  • File and organize invoices, credits, and returns
  • Assist Customer Service and Receiving on account or shipment issues
  • Maintain records of processing issues to support operational improvements
  • Serve as backup for Accounts Payable, including voucher entry for freight charges
  • Provide front office coverage as receptionist when required
  • Research and resolve account variances
  • enter manual invoices and credits
  • Monitor accounts for overdue invoices and discrepancies
  • aid in collections as needed
  • Prepare documents for audit confirmation and organize requested receivables
  • Supply sales representatives with account status and aging reports
  • Update customer master account information
  • Support compliance initiatives as directed
  • Safeguard confidential information and support company ISO standards
  • Follow company guidelines for personal protective equipment and firearms safety
  • Maintain a clean and organized work area
  • report any safety or maintenance issues
  • Display professionalism and effective communication with colleagues and management
  • Participate in daily 5S process and undertake other assigned duties as needed

Requirements

  • High school diploma with 2-3 years of experience
  • Understanding of general ledger accounts
  • Strong organizational abilities and effective team collaboration
  • Proficient with Microsoft Office Suite
  • High attention to detail and time management skills
  • Ability to handle multiple assignments and prioritize workload efficiently
  • Regularly sits, uses hands, communicates
  • occasionally stands and moves about
  • Must have close vision capabilities
  • able to lift up to 20 lbs
  • Willingness to work additional hours as business needs require

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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