Billing Coordinator

• Review, validate, and process customer and vendor purchase order requests, ensuring financial accuracy and compliance with company policies and guidelines
• Manage the full lifecycle of customer and vendor POs, including tracking statuses, processing extensions, cancellations, and closures, and maintaining accurate documentation and records
• Serve as the primary point of contact for customer and vendor inquiries related to purchase orders, billing, and financial processing
• Identify, troubleshoot, and resolve PO discrepancies and exceptions, escalating issues as needed and partnering with internal stakeholders to ensure timely resolution
• Review and reconcile pass-through costs, invoices, fees, credits, and other financial data to ensure accurate billing and compliance with contractual requirements
• Support project setup activities, fee validations, accounts receivable functions, and Oracle budget tracking initiatives
• Collaborate with cross-functional teams to establish and maintain best practices, standardized procedures, and adherence to company policies across cost and revenue administration processes
• Contribute to continuous process improvement efforts focused on enhancing operational efficiency, accuracy, and overall customer experience
• Deliver exceptional internal and external customer service while fostering strong working relationships across teams and departments

• Bachelor's degree in Business, Finance, Administration, or a related field required
• 0–1 years of experience in operations, financial processing, purchase order administration, or a related field
• Proficiency with Oracle and Microsoft Office Suite required
• Prior experience with purchase order management, invoicing, billing, or financial operations preferred
• Strong written and verbal communication skills
• Excellent analytical and problem-solving abilities, with a proactive and customer-focused approach
• High level of attention to detail and ability to accurately validate and reconcile financial data
• Strong organizational, time management, and project coordination skills, with the ability to manage multiple priorities and deadlines effectively
• Ability to collaborate professionally with employees across various levels, teams, and functional areas

Prior experience with purchase order management, invoicing, billing, or financial operations preferred