Billing Coordinator

• Prepare and issue accurate invoices to customers based on contractual terms or service agreements
• Review billing data from various departments to ensure completeness and accuracy
• Maintain organized and up-to-date billing records, including adjustments, credits, and payments
• Work closely with clients, vendors, and internal teams to resolve billing discrepancies or disputes
• Monitor accounts receivable and assist with collection efforts as needed
• Process and post payments in the accounting system
• Reconcile billing accounts and assist with month-end closing activities
• Generate regular reports on billing status, outstanding invoices, and other metrics for management
• Ensure compliance with all internal controls, accounting policies, and regulatory requirements
• Support audits and provide documentation as requested
• Perform additional administrative duties as needed, including but not limited to: filing, document management, data entry, scheduling meetings, preparing reports, handling correspondence, and providing general support to the finance or administrative team

• University degree in a relevant field
• Proven experience in billing, accounting, or a similar administrative role (typically 2+ years)
• Strong understanding of billing procedures and general accounting principles
• Proficient in Microsoft Office (especially Excel and word. CRM / Project Operations is preferred, but not required)
• experience with billing/accounting software
• Exceptional attention to detail and organizational skills
• Strong communication and customer service skills
• Ability to prioritize tasks, meet deadlines, and work independently or collaboratively

CRM / Project Operations experience

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical
• Life Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Growth opportunities within the company
• Employee Referral Program Bonus