Billing Coordinator Job at Robert Half (Carlsbad)

Billing Coordinator

We are currently seeking candidates for a Billing Coordinator position with a le...

Location

United States , Woburn

Salary:

24.00 - 26.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business, Finance, Administration, or a related field required
0–1 years of experience in operations, financial processing, purchase order administration, or a related field
Proficiency with Oracle and Microsoft Office Suite required
Prior experience with purchase order management, invoicing, billing, or financial operations preferred
Strong written and verbal communication skills
Excellent analytical and problem-solving abilities, with a proactive and customer-focused approach
High level of attention to detail and ability to accurately validate and reconcile financial data
Strong organizational, time management, and project coordination skills, with the ability to manage multiple priorities and deadlines effectively
Ability to collaborate professionally with employees across various levels, teams, and functional areas

Job Responsibility

Review, validate, and process customer and vendor purchase order requests, ensuring financial accuracy and compliance with company policies and guidelines
Manage the full lifecycle of customer and vendor POs, including tracking statuses, processing extensions, cancellations, and closures, and maintaining accurate documentation and records
Serve as the primary point of contact for customer and vendor inquiries related to purchase orders, billing, and financial processing
Identify, troubleshoot, and resolve PO discrepancies and exceptions, escalating issues as needed and partnering with internal stakeholders to ensure timely resolution
Review and reconcile pass-through costs, invoices, fees, credits, and other financial data to ensure accurate billing and compliance with contractual requirements
Support project setup activities, fee validations, accounts receivable functions, and Oracle budget tracking initiatives
Collaborate with cross-functional teams to establish and maintain best practices, standardized procedures, and adherence to company policies across cost and revenue administration processes
Contribute to continuous process improvement efforts focused on enhancing operational efficiency, accuracy, and overall customer experience
Deliver exceptional internal and external customer service while fostering strong working relationships across teams and departments

Fulltime

Billing Coordinator

We are working with a wonderful client that has an immediate hiring need for a B...

Location

United States , San Jose

Salary:

75000.00 - 85000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

3+ years of experience as a Billing Coordinator for a mid-size or large law firm
Knowledge of Aderant or other similar law firm accounting software
Knowledge of monthly billing and corrections
Must have intermediate-level MS Excel, Word, and Outlook skills
Strong attention to detail and a self-starter
Ability to prioritize and manage multiple tasks
Excellent oral and written communication skills
Ability to respond to requests requiring analysis of client billing histories and other basic financial analyses
Must be flexible and willing to accept changes in billing assignments as necessary
Strong service orientation with an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners

Job Responsibility

Review and make necessary changes to proformas and invoices within established guidelines
Responsible for generating and sending invoices to clients
Maintain up-to-date fee rates and client addresses in Aderant
Process new/existing client matter set-up requests
Run internal conflicts check and promptly identify when a conflict arises
Generate reports regarding client billing activities, as requested
Respond promptly to questions, requests, and billing issues
Communicate professionally with all levels of personnel within the Firm
Provide backup support for other billing coordinators when needed
Other duties as assigned by Management

What we offer

medical
dental
vision
long-term and short-term disability
life insurance
identity protection services
HSA employer contribution
401(k)

Fulltime

Billing Coordinator

Location

United States , York Haven

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of experience in billing, accounts receivable, or a related role
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent communication and problem-solving abilities
Proficiency in Excel and experience with ERP/accounting systems preferred

Job Responsibility

Prepare, review, and process customer invoices in a timely and accurate manner
Verify billing data, including rates, hours, and supporting documentation
Resolve billing discrepancies and respond to client or internal inquiries
Maintain billing records and ensure compliance with company policies
Collaborate with accounting, payroll, and operations teams to ensure billing accuracy
Assist with month-end close related to billing functions

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training
Competitive compensation

Fulltime

Billing Coordinator

A healthcare services organization in San Marcos is hiring a Billing Coordinator...

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ year of billing, invoicing, or accounting support experience preferred
Healthcare, medical office, or service industry experience is a plus
Strong attention to detail and organizational abilities
Excellent communication and customer service skills
Experience with billing software or accounting systems preferred
Microsoft Office and Excel proficiency required

Job Responsibility

Prepare and distribute customer invoices accurately and on time
Track billing activity and maintain organized financial records
Assist with payment posting and account reconciliation tasks
Respond to billing questions and resolve invoice discrepancies
Coordinate with accounting and operations teams regarding account updates
Support collections follow-up on outstanding balances
Assist with reporting and administrative accounting projects

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Billing Coordinator

We are looking for a detail-oriented Billing Coordinator to support invoicing an...

Location

United States , Bryan

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting billing, invoicing, collections, statements, or other computerized billing processes
Working knowledge of basic accounting concepts and comfort performing calculations with accuracy
Strong attention to detail and the ability to manage high-volume work without losing precision
Proven problem-solving skills with the ability to investigate issues independently and prioritize competing tasks
Effective written and verbal communication skills for working with cross-functional teams
Solid organizational and time-management abilities in a deadline-driven setting
Proficiency with Microsoft Office, including Excel functions such as VLOOKUPs and pivot tables
Experience with enterprise billing or ERP platforms, with Oracle preferred, along with familiarity using Outlook and Microsoft Teams

Job Responsibility

Generate and process routine invoices, billing updates, and account corrections by reviewing shipping records and related backup documentation
Examine billing information for completeness and accuracy, ensuring each transaction aligns with company standards and established procedures
Research variances and payment or billing issues across available systems, then coordinate with internal partners to bring items to resolution
Compile and share recurring reporting packages for utility sites and other business groups within required timelines
Partner with operations, customer service, shipping, and plant teams to confirm billing details and maintain consistency across records
Use tools such as Oracle, Microsoft Outlook, Microsoft Teams, and Excel to manage daily workflow, communication, and billing data
Maintain organized files and supporting records to strengthen audit readiness and support future reference needs
Recognize process gaps or inefficiencies and suggest practical improvements that enhance accuracy and turnaround time

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

Billing Coordinator

A well-established, mid-sized law firm is seeking an experienced Billing Coordin...

Location

United States , Overland Park; Kansas City

Salary:

23.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience providing billing support in a fast-paced legal environment required
Experience with legal billing and collections software
e-billing experience a plus
Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
Experience with Tabs3 modules (including TABS and TaskBill) a plus
Strong working knowledge of Microsoft Word, Excel, and Outlook
High level of accuracy, attention to detail, and organizational skills
Ability to manage multiple deadlines and maintain composure in high-pressure situations
Demonstrated discretion and commitment to confidentiality
Strong teamwork skills and the ability to build effective working relationships across the firm

Job Responsibility

Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
Generate client prebills using legal billing software
collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
Process and post client payments in compliance with IOLTA trust accounting rules
Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
Assist with additional billing and administrative tasks as assigned

What we offer

Health, dental & vision insurance
life (group & individual)
AD&D
short- & long-term disability
accident, critical illness & hospital indemnity coverage
FSA/HSA
401(k) with firm match
PTO & paid holidays
free parking
discounted legal services

Fulltime

Billing Coordinator

A well-established, mid-sized law firm is seeking an experienced Billing Coordin...

Location

United States , Overland Park

Salary:

23.00 - 30.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

1–2 years of experience providing billing support in a fast-paced legal environment required
Experience with legal billing and collections software
e-billing experience a plus
Experience preparing budgets and submitting LEDES invoices through third-party portals (e.g., Legal-X, Legal Tracker, TyMetrix, eVoucher, Legal Exchange) preferred
Experience with Tabs3 modules (including TABS and TaskBill) a plus
Strong working knowledge of Microsoft Word, Excel, and Outlook
High level of accuracy, attention to detail, and organizational skills
Ability to manage multiple deadlines and maintain composure in high-pressure situations
Demonstrated discretion and commitment to confidentiality
Strong teamwork skills and the ability to build effective working relationships across the firm

Job Responsibility

Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system
Generate client prebills using legal billing software
collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed
Communicate with clients by phone, email, and mail regarding billing questions and collections efforts
Process and post client payments in compliance with IOLTA trust accounting rules
Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls
Assist with additional billing and administrative tasks as assigned

What we offer

Health, dental & vision insurance
life (group & individual), AD&D
short- & long-term disability
accident, critical illness & hospital indemnity coverage
FSA/HSA
401(k) with firm match
PTO & paid holidays
free parking
discounted legal services
hybrid/remote program

Fulltime

Billing Coordinator

We have partnered with a South Jersey law firm on their search for a Billing Coo...

Location

United States , Atlantic City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of billing experience in a law firm
Proficient in Microsoft Office Suite, Excel & Word
Experience with NetDocs, SurePoint a big plus
Strong attention to detail and proven multi-tasking abilities

Job Responsibility

Prepare, review, and process client invoices in accordance with firm policies and client guidelines
Collaborate with attorneys and staff to resolve billing discrepancies and ensure accurate time and expense entries
Monitor billing cycles to ensure timely submission of invoices
Assist with handling the month end process
Maintain billing records and documentation in compliance with firm standards
Respond to client inquiries related to billing and provide excellent customer service
Assist with reporting, reconciliations, and ad hoc billing projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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