Billing Clerk

• Review customer agreements to confirm invoices reflect approved pricing, payment terms, deadlines, and required supporting documents
• Maintain accurate customer and project records in Acumatica, including setup details, budget updates, and approved change documentation
• Create and distribute timely project invoices, including progress billing and lump-sum billing, while coordinating with project managers across multiple locations
• Submit billing information through third-party construction payment platforms such as Textura, Procore, and GC Pay
• Prepare billing trackers, lien waiver documentation, and reports that help monitor underbilled project activity
• Reconcile invoice activity with accounts receivable and general ledger records to support financial accuracy
• Follow up with clients regarding outstanding balances and apply received payments within the billing system
• Complete recurring journal entries related to equipment utilization and assist with sales and use tax filings across multiple jurisdictions
• Contribute to month-end and year-end close activities, audit support, and ongoing improvements to billing processes and automation

• At least 3 years of experience in billing, contract invoicing, collections, or a related accounting support role
• Background in construction billing, including AIA or other project-based invoicing methods
• Working knowledge of billing systems and computerized invoicing processes
• experience with Acumatica is strongly preferred
• Advanced Excel capability, including functions such as lookups, pivot tables, and data analysis tools
• Strong attention to detail with the ability to manage deadlines and balance multiple active assignments
• Effective written and verbal communication skills for client follow-up and cross-functional coordination
• Active Notary license required
• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience preferred

Accociate or bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience

• Medical, vision, dental, and life and disability insurance
• 401(k) plan