Billing Clerk

• Prepare and submit monthly owner invoices, ensuring each billing package includes the appropriate pay application forms and project-specific supporting schedules
• Maintain schedules of values by updating contract amounts, approved changes, completion percentages, and other billing-related adjustments
• Process invoice submissions through client-required platforms such as Procore and Trimble Pay, or similar construction payment systems
• Track the status of billing approvals, payment activity, retainage, and any missing backup needed to complete the invoicing process
• Create, send, and monitor conditional and unconditional lien waivers along with compliance documentation and related reporting requirements
• Work closely with project teams and customers to resolve invoice discrepancies, clarify requirements, and prevent delays in payment processing
• Organize and manage a monthly billing calendar to support on-time submissions and compliance with contractual deadlines
• Contribute to month-end activities by assisting with billing reconciliations and providing support for revenue-related reporting

• Experience handling billing functions in a construction or project-based environment
• Proficiency with computerized billing systems and invoice processing workflows
• Working knowledge of Procore and other third-party construction billing portals
• Strong Microsoft Excel skills for tracking billing details, updates, and reconciliations
• Ability to prepare billing statements accurately and follow contract-driven documentation requirements
• Familiarity with billing collection processes, payment tracking, and retainage management
• Strong attention to detail, organization, and follow-through when managing multiple deadlines

Notary Public certification

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan
• Free online training