Billing Clerk Job at Robert Half (Midland)

Job Description

We are looking for a detail-focused Billing Clerk to join our team in Midland, Texas in a contract capacity with the potential for a permanent role. This role supports billing operations for multiple service areas from the corporate office and is ideal for someone who can manage high-volume invoicing, maintain accurate records, and keep billing activity organized from start to finish. The right candidate will be comfortable working with customer-specific billing requirements, reconciling documentation, and producing timely reports in a fast-paced office environment.

Job Responsibility

Prepare and issue invoices for several supported business areas while ensuring each billing package aligns with customer-specific requirements
Review treat sheets, tickets, and related source documents at month-end to confirm all activity is accounted for and discrepancies are resolved promptly
Monitor ticket sequencing and voided documents to identify missing records, maintain complete audit trails, and support accurate billing submissions
Track invoices and tickets that are pending customer signature or approval and follow up as needed to keep billing cycles moving
Submit invoices through customer billing platforms such as OpenInvoice and maintain accurate records of portal activity
Reconcile internal billing records against customer portal data each month and provide summary findings or exception reports to leadership
Compile and deliver recurring billing reports, including outstanding ticket status updates, within established deadlines
Maintain organized filing systems for sales orders, billing backup, treat sheets, and general office documentation while assisting with additional administrative duties as needed

Requirements

At least 1 year of administrative or billing-related experience in an office setting is required
Previous exposure to oilfield chemical billing, customer invoicing, ticket reconciliation, or billing support within the oil and gas industry is strongly preferred
High school diploma or equivalent is required
additional education in business or a related field is preferred
Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, is required
Hands-on experience with QuickBooks Enterprise Desktop, particularly in a manufacturing and wholesale environment, is preferred
Familiarity with OpenInvoice, OpenTicket, or similar customer billing portals is a plus
Ability to build and manage detailed spreadsheets, reports, and correspondence with a high degree of accuracy is required
Strong organization, communication, multitasking, and independent work skills are essential, along with the ability to type efficiently and maintain confidentiality

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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