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The Billing Clerk supports the company’s revenue cycle by preparing accurate invoices, verifying billing data, reconciling accounts, and maintaining detailed financial records. This role ensures customers are billed correctly and on time, researches discrepancies, and collaborates with internal teams to resolve issues quickly. Responsibilities include processing billing adjustments, updating account information, monitoring unbilled revenue, and assisting with month‑end close. The Billing Clerk contributes to efficient workflows and helps maintain strong cash flow through timely and precise billing operations.
Job Responsibility:
Prepare and send customer invoices based on contracts, purchase orders, and service records
Verify billing data for accuracy before processing
Investigate and resolve billing discrepancies or incomplete information
Maintain updated customer account and billing records
Process credit memos, adjustments, and billing corrections
Assist with revenue tracking and unbilled‑to‑billed reconciliation
Generate regular billing reports and support month‑end close activities
Communicate with customers regarding invoice questions and documentation
Collaborate with AR, sales, and operations to ensure accurate billing
Support audits by providing required billing documentation
Requirements:
High school diploma required
associate’s degree in Accounting or Business preferred
1–3 years of billing, accounts receivable, or accounting experience
Proficiency with billing and ERP software (e.g., NetSuite, SAP, Oracle, Microsoft Dynamics, QuickBooks)
Strong Microsoft Excel skills (basic formulas, sorting, filtering)
Ability to read contracts, POs, or service agreements for billing accuracy