Billing Assistant

• Create and finalize monthly invoices for designated partners and cases, working alongside Billing Coordinators to handle edits, transfers, write-offs, and invoice completion
• Review billing documents thoroughly to confirm accuracy and completeness, collaborating with coordinators to resolve discrepancies
• Maintain organized client billing records, filing completed packages appropriately
• Perform recalculations for client-related expenses such as meals and transportation within billing systems like 3E
• Produce and review reports to identify duplicate charges and verify appropriate markups
• Collect necessary backup documents to support expense reimbursements requested by clients
• Track overdue time entries and follow up with responsible timekeepers
• Investigate and gather missing billing information to ensure comprehensive invoicing
• Reconcile billing data using 3E and prepare detailed reports through Excel and other internal platforms
• Upload billing files to vendor portals, ensuring deadlines are consistently met
• Foster strong working relationships with attorneys, administrative staff, and the billing team
• Adhere to all firm policies regarding data security and confidentiality, safeguarding client and firm information, and reporting any potential security issues to management immediately

• Proficient with Microsoft Word and Excel
• Strong numerical aptitude and attention to detail
• Effective communicator with good interpersonal skills
• Team-oriented with the ability to work independently when necessary
• Highly organized and self-motivated
• Flexibility to accommodate occasional overtime
• Bachelor’s degree required

Will also accept graduates with STRONG Excel skills who studied finance/accounting related majors