Billing and Contract Administrator Job at Shepley Bulfinch

Billing and Credit Control Administrator

The Billing & Credit Control Administrator is responsible for accurate and timel...

Location

United Kingdom , Havant

Salary:

27500.00 - 30000.00 GBP / Year

Horizon Leisure Centres

Expiration Date

Until further notice

Requirements

Previous experience in Direct Debit Management, credit control, accounts receivable, or a similar finance role
Knowledge of Direct Debit systems (e.g., BACS, ADDACs, DDICA/ARRUD) and reconciliation processes
Proven track record of chasing overdue payments and reducing aged debt
Experience in customer account management and handling payment disputes
Familiarity with credit checking processes and setting credit limits
Working knowledge of accounting/ERP systems (e.g., Accounts IQ, Sage, Xero, SAP, Dynamics)
Competence in Microsoft Excel for reporting and reconciliations
Understanding of credit control policies, payment terms, and compliance requirements
Strong organisational skills with attention to detail
Excellent communication skills for engaging with all stakeholders

Job Responsibility

Prepare, issue, and process customer invoices accurately and on time
Ensure billing data aligns with contracts, price lists, and agreed terms
Resolve billing discrepancies and respond promptly to customer invoice queries
Maintain accurate billing records and documentation
Support month-end billing activities and reconciliations
Validate and set up DD mandates (AUDDIS or paper mandates) accurately and in compliance with the DD Guarantee
Submit direct debit run accurately and on time, monitoring AUDDIS files
process ADDACS (amendments/cancellations) messages
Monitor failed collections and take corrective action
Communicate with customers regarding payment schedules and collection issues

What we offer

Free access to our award-winning gym’s and exercise classes for you and a +1
Employee discounts and wellbeing platform
Healthcare Cash plan
Free 24/7 access to GPs using our SmartHealth plan
Employee Assistance Programme - support for when you need it most
23 days annual leave + 8 days bank holiday
Holiday purchase scheme
Internal recognition schemes
Opportunities for training, development and progression
Free onsite parking - subject to availability

Fulltime

Contract Billing Meter Specialist I

We are seeking a detail-oriented and motivated Contract Billing & Meter Speciali...

Location

Philippines , Cebu City

Salary:

Not provided

STAFFVIRTUAL

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting, Business Administration, or a related field (or equivalent work experience)
1-2 years of relevant experience in billing, accounting, or contract administration
Proficiency in MS Office applications, especially Excel
Strong attention to detail with the ability to identify and correct errors
Good organizational and time management skills
Strong communication and customer service skills
Eagerness to learn and grow within contract billing and business operations
Ability to work independently as well as collaboratively in a team-oriented environment

Job Responsibility

Collect, validate, and process meter readings for contracted devices and services
Prepare and issue accurate billing statements in accordance with client contracts
Maintain organized records of billing activities, meter data, and contract documentation
Monitor open items and resolve discrepancies related to meter readings or contract billing
Assist in processing contract changes, renewals, and adjustments (e.g., cancellations, addendums, returns)
Provide support to customers regarding billing inquiries and escalate issues when needed
Collaborate with internal teams, including sales and service, to ensure accurate billing and data entry
Ensure compliance with company billing policies and administrative procedures
Participate in team meetings and training sessions to support continuous learning
Perform other related duties as assigned

What we offer

HMO Day 1 + FREE dependent coverage
De minimis and allowances
Attendance bonus
Paid time offs
Company-provided work setup (laptop, monitor, accessories)
Training, career growth, and global exposure
A collaborative and supportive team culture

Fulltime

Contract Administrator

The Contract Administrator is responsible for the end‑to‑end management of the c...

Location

Italy , Bari

Salary:

Not provided

Toshiba EMEA

Expiration Date

June 30, 2026

Requirements

Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated continuous improvement in areas of responsibility
Proficiency in MS Word, Excel, Outlook, PowerPoint
Availability to travel domestically and internationally, sometimes with limited notice

Job Responsibility

Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
Oversee the contract lifecycle from tendering to project close-out
Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
Identify, assess, and communicate commercial, legal, and operational risks. Contribute to negotiations with clients, partners, and suppliers
Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer. Support Project Manager in claim and dispute resolution processes
Maintain updated contractual documentation and track all amendments
Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope
Participate in internal and external project meetings, including kick-offs and client reviews
Prepare reporting on contractual status and obligations throughout project execution. Collect, and report business unit data to management, including project revenue recognition, profitability and billings

Senior Manager Project and Contract Management Architecture

Are you looking for exciting tasks in a design-oriented company that offers you ...

Location

Germany , Berlin

Salary:

Not provided

Henn GmbH

Expiration Date

Until further notice

Requirements

Study of business administration, architecture, civil engineering, industrial engineering or a comparable qualification
Several years of professional experience in the commercial management of architectural or engineering projects, including in-depth knowledge of contract law and the HOAI
Strong economic and analytical understanding, particularly regarding honorarium and cost structures
Expertise in the administration and maintenance of project-related contract, offer and billing documents, including schedule management
Fluent German and good English skills

Job Responsibility

Independently managing assigned projects through all service phases of the HOAI—from offer preparation to final billing
Preparing comprehensive offers (particularly general planner offers), coordinating with all stakeholders (project managers, specialist planners, clients, etc.)
Drafting and reviewing contracts with clients, technical planners, and other project stakeholders in accordance with HOAI and contract law
Support for projects in all administrative and regulatory matters, e.g., contract amendments
Preparation and review of invoices
Maintenance of project data in the company’s proprietary, customized ERP system
Acting as a sparring partner for all administrative matters for partners and management

What we offer

Development opportunities | Support for your personal and professional development
Language courses | Financial support for German and English courses to support your career
Vacation | 30 days annual leave (including a break between Christmas and New Year's)
Deferred Compensation | Support for your financial security
Coffee culture | Enjoy first-class coffee from our in-house CoffeeBar every day
Work-life balance | Flexible, family-friendly working time models for a balanced lifestyle
Events | Multi-Day Office Trip, regular FriYAY evenings for socializing and joint activities

Fulltime

Contract Administrator

This role is essential for ensuring the smooth management of contracts, bid docu...

Location

United States , Rochester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in contract administration within the construction or contractor industry
Proficiency in AIA billing processes and documentation
Strong knowledge of contract management and pre-bid procedures
Excellent organizational skills and attention to detail
Ability to meet strict deadlines and manage multiple tasks simultaneously
Effective communication skills for interacting with clients and internal teams
Familiarity with certified payroll submission and compliance
Proficiency in administrative tools and software relevant to contract administration

Job Responsibility

Provide administrative support to three project managers by organizing and managing documentation related to bids and contracts
Prepare and submit bid documentation accurately and efficiently to meet client requirements
Manage contract billings and ensure timely processing and submission of certified payrolls
Coordinate end-of-month billing procedures, ensuring all invoices are sent out by the required deadlines
Communicate with clients to address documentation needs and ensure all contract-related obligations are met
Maintain accurate records and ensure compliance with all relevant regulations and standards
Review and process AIA billing documents to ensure accuracy and adherence to guidelines
Assist with pre-bid preparations, including gathering necessary information and completing required forms
Collaborate with team members to streamline administrative processes and improve overall efficiency

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Contract Administrator

As a Contract Administrator for BES Group, you will be responsible for deliverin...

Location

United Kingdom , Manchester

Salary:

24479.00 GBP / Year

BES Group

Expiration Date

Until further notice

Requirements

Experience delivering excellent customer service and resolving varied queries
Effective administrative experience
Ability to work in a changing environment and adapt priorities
Strong attention to detail
Excellent communication skills, both written and verbal
Proactive, flexible and adaptable approach
Good level of IT skills

Job Responsibility

Take ownership of customer queries through to resolution
Plan and schedule inspections, supporting the wider service strategy
Follow agreed processes and procedures to deliver consistently high customer service
Build strong relationships with Engineers and provide guidance on customer requirements
Adapt to changing volumes, processes and technologies with ease
Become a recognised expert in best practice across the team
Interpret, calculate and analyse information to ensure accurate pricing
Develop strong systems knowledge to deliver excellent service
Manage customer interactions efficiently and professionally via phone and email
Plan and prioritise your workload in line with business needs

What we offer

Up to 10% pension contribution
2 x life cover
Enhanced maternity / adoption leave
Annual salary review
25 days annual leave plus 8 bank holidays
An additional day’s holiday for your birthday every year
An extra day’s holiday to take on Christmas Eve each year
Access to our buy and sell holiday scheme
Opportunity for flexible working
Electric Vehicle salary sacrifice scheme

Fulltime

Group Housing and Billing Manager

Manages all rooms aspects of assigned groups and uses discretion and judgement i...

Location

United States , Phoenix

Salary:

28.37 - 35.10 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or GED
5 years experience in the sales and marketing, guest services, front desk, or related professional area
OR 2-year degree from an accredited university in Business Administration, Marketing, Hotel and Restaurant Management, or related major
3 years experience in the sales and marketing, guest services, front desk, or related professional area

Job Responsibility

Manages all rooms aspects of assigned groups and uses discretion and judgement in dealing with group contacts
Manages the receipt and entry of each group rooming list prior to or by the proposed deadline outlined in the contract
Manages the day-to-day operations of accounts receivables
Follows up on any delinquent accounts
Researches and decides upon credit authorization for incoming customers
Manages the operational preparation for all group bookings
Checks for accuracy on all booking sheets, contracts
Maintains organized, accurate files on each group account
Provides various reports and communications to Sales, Convention Services, Director of Call Center, Travel Industry Sales, Front Office and Accounting
Acts as primary Rooms Division contact in advance planning meeting

Fulltime

IT Epic Applications Manager- Professional Billing and Claims

Responsible for the planning, development, implementation, and operation of appl...

Location

United States

Salary:

63.45 - 95.20 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor’s degree or equivalent knowledge in Computer Science, Business Administration, or related field
3 years of experience in information systems, solution design, systems development, implementation, and installation within a complex environment
1 year of management experience in project management and managing multi-discipline work teams
Experience with systems design and development from business requirements analysis through day-to-day management, and advanced project management skills
Knowledge of effective best practice in information systems operations, regulations, and guidelines
Skills and demonstrated experience in establishing excellent working relationships and partnering with various teams
Strong communication skills and the ability to communicate effectively with all levels of employees
Epic Resolute Professional Billing Administration and Epic Resolute Professional Billing Claims and Remittance Administration certifications, or another Epic Revenue Cycle certification

Job Responsibility

Responsible for the planning, development, implementation, and operation of applications within application scope which includes documenting and evaluating current systems, recommending, and justifying improved systems, contributing to priorities for system implementation, staffing resources, and developing the conceptual design for each improved application
Ensures that applications are designed and interfaced in a manner, which satisfies the users of the systems, and that all information is maintained, accessible, and integrated to satisfy both providers and users. Serves as the primary contract for operational leadership in the corresponding application areas
Responsible for executing and providing the results and conclusions of all phases of system applications, as defined by the long-range systems plan and the conceptual design, are accomplished according to established time frames. Communicates accordingly with various users, committees, and affiliates related to system plans, designs, and project status
Consults with users to identity, evaluate and formulate strategies to deal with opportunities for improvement in applications. Manages and provides support for changes/enhancements ensuring proper analysis, testing, change management and user input processes are followed
Assists with the management of hardware, software and/or consultant contracts and service agreements. Establishes and maintains vendor relationships
Leads multiple projects in all aspects of information systems lifecycle (information planning, business requirements definition, implementation, productions support)
Oversees the development, execution, administration, and evaluation of information systems processes and mechanisms to support the mission, vision, values, and strategic initiatives
Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale
Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives
Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations, and laws applicable to the organization's business

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Fulltime

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Billing and Contract Administrator

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