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As a Billing Analyst, you'll work in a fast-paced environment, handling billing for multiple projects each month. You'll oversee the full billing cycle—from reviewing contract terms to preparing and submitting final invoices. You’ll engage in regular communication with project managers and coordination across departments to ensure accuracy, compliance, and timely delivery.
Job Responsibility:
Communicate with project managers regarding contracts, change orders, and other contract modifications pertinent to project billing
Request, Input, and code subconsultant invoices
Prepare complete invoice packages with supporting documentation for approval
Deliver final invoices to clients via mail, email, or electronic invoicing platforms
Research and resolve billing discrepancies, including unbilled balances
Monitor aged AR client balances and pursue collections when needed
Coordinate with Accounts Payable staff to ensure inclusion of billable AP vouchers and reimbursable expenses in billing periods
Report any cash receipts application issues related to AR balances and generate and distribute AR reports
Monitor WIP and addressing aging or unbilled items
Fulfill compliance obligations with government agencies by tracking and reporting commitments and subconsultant payments
Requirements:
Associate or bachelor’s degree in accounting, finance, or a related discipline
1 - 5+ years’ experience with project billing, AEC industry preferred
DOT invoicing experience preferred
Proficiency in Excel with ability to create formula driven spreadsheets
Experience with Deltek ERP systems such as Vision or Vantagepoint
Nice to have:
AEC industry experience
DOT invoicing experience
What we offer:
Tuition reimbursement program
Paid professional training
Major license achievement bonus
Extensive on-demand learning center
Paid professional memberships
Industry-competitive PTO
Seven paid holidays and two floating holidays
Flexible work schedules
Paid parental leave
Eligibility for hybrid and remote work options for some employees based on role responsibilities