Billing Analyst

• Calculation of revenue on all variable jobs completed within 5 working days of being resolved in Maximo
• Ensuring correct administration of variable jobs in Maximo for self-delivered tasks, including amending hours reported in Maximo where there are engineer or system errors
• Ensuring correct administration of variable jobs in Maximo by Account Co-Ordinators, including but not limited to correct PO amount and status and application of any click & collect materials and quote application
• Ensuring correct administration of variable jobs in Maximo that adhere to contract requirements, including the use of delegated authority limits and correct application of chargeable works
• Enforcing correct behaviours of administration functions involved in the billing cycle
• Monitoring of Maximo and Cognos dashboards of jobs in RESOLVED status ready to be reviewed for billing
• Creation of monthly AFPs within 5 working days of month end ready for review by relevant Commercial and Account Managers and Management Accountants
• Management of internal review process with the power to execute next phase of billing process if required
• Sending AFPs to clients within 7 working days of month end and managing the dispute resolution process
• Ownership of variable debt profile in Sage Intacct including monitoring of daily debt dashboard for portfolio
• Ownership of variable accrued income with a target to reduce to no more than 1 month of variable accrued income for every contract every month end
• Management of Cognos reporting on current calculated billing status
• Ownership of Maximo Customer Agreements to ensure greatest efficiency and accuracy of automated calculations of variable revenue
• Updating the status of jobs in Maximo as either READY TO BILL or BILLED
• Any other duties arising from identified enhancements to billing process and revenue generation

• GSCE on English and Maths or Equivalent
• Experience in using the Maximo system (Desirable)
• Proficient in excel
• Time Management skills
• Team Work
• Background of working in finance (AP/AR/Accounts Assistant background considered)

Experience in using the Maximo system

• Hybrid working
• Employee Ownership Trust (EOT)