Billing Administrator Job at Ogier (Cayman)

Job Description

Operating in a supporting role for the law firm, this role has day to day responsibility for legal billing and compliance with policies, procedures, and controls in the areas of financial administration for the Cayman office, ensuring high levels of client service (internal and external) at all times.

Job Responsibility

Matter billing administration and communication including but not limited to: the creation of fee invoices for clients, reversing and reissuing invoices and vouchers, sending invoices (both current and outstanding), amending of timelines and disbursements and supporting billing policies in the life cycle of the invoice
Prepare weekly WIP reports and coordinate amongst billing team
Respond to queries on timelines and disbursements, pre-billing, writing off bad debt, WIP (time and disbursements) and balances left on matters
Raise correspondence for credit notes and write-offs, seeking approval to proceed
Resolve internal and external queries in relation to invoices, clarifying discrepancies and seeking solutions from colleagues and fee earners
Support the processes for e-billing in a timely and effective manner
Support the processes to improve working capital management and reduce lock-up with a focus on working with cashiering on timely resolutions
Assist and support other areas of finance where required, with a focus on accounts payable
Proactive identification, implementation and adoption of system processes to enhance both internal and external efficiency and experience
Carry out all aspects of the role in accordance with relevant policies, procedures and controls
Develop strong relationships with the wider Group Finance function to ensure identification and consistent use of best practice

Requirements

2-3 years' experience in a similar role
Experience of working in a Finance Operations team in a financial services firm, proficiency in the use of Microsoft Office and Aderant
Ability to work proactively and effectively within a team and with minimal supervision
Excellent client service and effective communicator with awareness of the wider commercial environment
High attention to detail and accuracy with documents
Analytical and logical approach, with a strong sense of initiative
Highly diligent, organized and able to meet deadlines

What we offer

premium health care
life insurance
20 days' annual leave

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