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Billing & Accounts Receivable Specialist

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Nonotuck

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Location:
United States , Northampton

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Category:

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Contract Type:
Not provided

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Salary:

24.00 - 25.00 USD / Hour

Job Description:

Nonotuck Resource Associates is looking for a detail-oriented, motivated financial professional to support our mission of helping people live meaningful, connected lives in their communities. In this role, you’ll handle billing for state agencies and private pay sources, maintain compliance with financial regulations, post billing entries, and help keep our financial forecasts accurate and up to date. You’ll also assist with contract reconciliation, monitor contract usage, and support the preparation of new program budgets and contract amendments. Additionally, you’ll ensure caregiver contracts and stipend levels are accurate and properly linked to the right state funding sources.

Job Responsibility:

  • Maintain compliance with all fiscal requirements such as Generally Accepted Accounting Principles, IRS regulations and the Commonwealth of Massachusetts regulations and guidelines
  • Complete the billing of contracts with DDS, MRC, MCB, DCF, DMH, private pay, etc. via manual invoices and electronically via the Enterprise Invoice Management System (EIM)
  • Assist in the billing of Charges for Care and communicate with representative payees
  • Ensure contract offsets (charges for care) are updated
  • Complete and post all billing entries into the accounting system
  • Assist in maintaining effective internal controls
  • Complete daily updates to the Adaptive Budget software system to maintain working forecast
  • Reconcile all state and private pay contracts
  • Monitor contract utilization
  • Assist with the preparation of new program budgets, contracts, agreements and amendments and ensure their timely submission
  • Ensure Caregiver Contracts and Stipend Levels reconcile and are coded to appropriate Commonwealth of Massachusetts contracts such as with Department of Developmental Services and approved Adult Family Care stipend levels
  • Reconcile all state and private pay contracts
  • Monitor contract utilization
  • Assist with the preparation of new program budgets, contracts, agreements and amendments and ensure their timely submission
  • Ensure Caregiver Contracts and Stipend Levels reconcile and are coded to appropriate Commonwealth of Massachusetts contracts such as with Department of Developmental Services and approved Adult Family Care stipend levels
  • Other duties as assigned

Requirements:

  • Knowledge of the regulatory requirements i.e. the Department of Developmental Services, Office of Medicaid, Adult Foster Care Services and the Social Security Administration
  • Advanced knowledge in Microsoft Excel, Word, accounting general ledger programs and software
  • Ability to analyze and see trends in various types of data and recommend follow-up steps in response to conclusions reached
  • Displays a high level of initiative, effort, attention to detail and commitment by completing assignments efficiently with minimal supervision
  • Communicate professionally with all individuals, employees and external parties verbally and in writing
  • Ability to work with diverse types of individuals and opinions
  • Ability to arrive at consensus to change and improve current practices and procedures
  • Exchanges information with individuals or groups effectively by listening and responding appropriately
  • Displays high standards of ethical conduct and refrains from dishonest behavior
  • Fosters and facilitates cooperation, pride, trust and group identity and team spirit throughout the organization
  • Complies with confidentiality and information security policies to ensure individual’s information is protected
What we offer:
  • Sign-On Bonus $2,000
  • 401(k) with Employer Match
  • Health, Dental, & Vision Insurance
  • Disability and Life Insurance
  • Flexible Spending Account, Health Savings Account, and Dependent Care Account Options
  • Paid Time Off
  • 13 Paid Holidays
  • Annual increase with Profit Sharing
  • Hybrid Office/Work from Home Model
  • Mileage reimbursement
  • Flexibility

Additional Information:

Job Posted:
January 02, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

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