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Robert Half Logo Robert Half · Office Administration

Bilingual Spanish Administrative Assistant

United States, Oakland · Job Posted June 28, 2026
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Job Description

The Bilingual Spanish Administrative Assistant provides clerical and administrative support to ensure efficient office operations while communicating effectively in both English and Spanish. This role assists with scheduling, correspondence, document management, customer or client interactions, and general office coordination.

Job Responsibility

  • Provide administrative support to departments, managers, or office leadership
  • Answer phones, greet visitors, and respond to inquiries in both English and Spanish
  • Schedule appointments, meetings, and maintain calendars
  • Prepare, edit, and distribute correspondence, reports, and other documents
  • Organize and maintain files, records, and office documentation
  • Perform data entry, filing, scanning, and general clerical duties
  • Coordinate office supplies, mail, and basic office operations
  • Communicate with clients, vendors, and internal staff in both English and Spanish
  • Assist with meeting preparation, travel arrangements, and event coordination as needed
  • Support special projects and other administrative tasks as assigned
  • Maintain confidentiality and handle sensitive information professionally

Requirements

  • High school diploma or equivalent required
  • associate’s degree preferred
  • Prior administrative assistant, office support, receptionist, or related experience preferred
  • Fluency in both Spanish and English, including verbal and written communication
  • Strong organizational and multitasking skills
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
  • Excellent written and verbal communication skills
  • Strong attention to detail and customer service skills
  • Ability to work independently and as part of a team

Nice to have

  • Bilingual communication
  • Calendar and scheduling support
  • Document preparation
  • Data entry and recordkeeping
  • Office coordination
  • Customer service
  • Time management
  • Professionalism and confidentiality

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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