Bilingual Spanish Administrative Assistant Job at Robert Half (Oakland)

Bilingual Spanish Administrative Assistant

Join our team as a Bilingual Spanish Administrative Assistant, supporting daily ...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluent in English and Spanish (verbal and written)
Previous administrative experience
Strong organizational and communication skills
Proficiency in MS Office Suite

Job Responsibility

Manage phone calls, emails, and correspondence in English and Spanish
Schedule appointments and maintain calendars
Prepare and edit documents
Liaise with clients and team members
Assist with general office support tasks

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Bilingual Spanish Administrative Assistant

We are currently hiring for a Bilingual Spanish Administrative Assistant to supp...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual in English and Spanish (required)
2+ years of recent administrative assistant experience
Strong communication and organizational skills
Proficient in Microsoft Office (Outlook, Word, Excel)
Ability to multitask in a fast-paced environment
High attention to detail and accuracy
Professional demeanor and strong work ethic
Must be able to work on-site, Monday–Friday, 8:00 AM – 5:00 PM
Must be currently unemployed and available to start immediately

Job Responsibility

Provide general administrative support to the team
Answer and route incoming calls and emails
Schedule meetings, appointments, and maintain calendars
Prepare documents, reports, and correspondence
Maintain filing systems (both digital and physical)
Assist with data entry and record keeping
Coordinate office operations, including supplies and vendor communication
Support internal teams with day-to-day administrative tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Bilingual Spanish Administrative Assistant

We are looking for a proactive Bilingual Spanish Administrative Assistant to joi...

Location

United States , Dorchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in administrative roles, preferably within property management
Proficiency in both English and Spanish, with strong written and verbal communication skills
Familiarity with Yardi or similar property management software
Strong organizational and multitasking abilities
Basic office skills, including proficiency in Microsoft Office Suite
Ability to handle high-pressure situations and prioritize tasks effectively
Detail-oriented mindset with a commitment to accuracy
Excellent interpersonal skills for tenant and team interactions

Job Responsibility

Respond promptly to a high volume of inbound calls from tenants and prospective clients, addressing their inquiries and concerns
Enter work orders into the Yardi system and ensure timely follow-up on requests
Provide updates to tenants regarding the status of their work orders
Process and collect rent payments efficiently and accurately
Offer comprehensive administrative support to the Property Manager, including organizing files and scheduling
Assist in maintaining tenant records and ensuring compliance with property management policies
Coordinate with maintenance teams to ensure swift resolution of service requests
Communicate effectively in both English and Spanish to address tenant needs and concerns
Prepare reports and documentation as required by the Property Manager
Uphold high standards in all tenant interactions and administrative tasks

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Bilingual Spanish Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to provide compreh...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support roles, preferably in a non-profit setting
Ability to type a minimum of 45 words per minute with accuracy
Strong organizational and multitasking skills to handle various responsibilities efficiently
Exceptional verbal and written communication skills
Proficiency in managing meetings and coordinating schedules
High level of discretion and ability to maintain confidentiality
Flexibility to work varying hours as needed

Job Responsibility

Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail
Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable
Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization
Provide both written and verbal translation services as needed
Assist the Executive Office in managing community advisory committees and Board of Directors' activities
Handle Fair Hearing forms and other reporting data in a timely and organized manner
Maintain confidentiality in all office operations
Manage incoming calls and inquiries, ensuring prompt and courteous responses
Facilitate data entry tasks to support organizational needs
Perform receptionist duties, including greeting visitors and managing front desk operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Bilingual Spanish Administrative Assistant

We are looking for a detail-oriented and bilingual Spanish Administrative Assist...

Location

United States , Mattapan, Massachusetts

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in basic office skills, including organization and time management
Strong communication abilities, both written and verbal
Bilingual in Spanish and English is preferred but not mandatory
Experience with administrative support or front desk coordination
Familiarity with property management systems, such as Yardi, is a plus
Ability to multitask and work efficiently in a fast-paced environment
Attentive to detail and customer service skills
High attention to detail and accuracy in all tasks

Job Responsibility

Act as the main point of contact at the front desk by greeting visitors and addressing inquiries
Enter and manage work orders in Yardi software to ensure timely follow-up and resolution
Provide updates to tenants regarding the status of their requests and concerns
Deliver administrative support to the Property Manager, including document preparation and scheduling
Maintain accurate records and organize office files effectively
Facilitate clear communication between tenants and the property management team
Assist with general office tasks to ensure smooth day-to-day operations
Handle incoming calls and emails professionally, providing accurate information or redirecting as needed
Coordinate with vendors and service providers when required

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Bilingual Spanish Administrative Assistant

agency focused on building a coordinated, comprehensive system of early educatio...

Location

United States , Quincy

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Fluent in oral and written Spanish and English

Job Responsibility

Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling
Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
Maintaining familiarity with office equipment and points of contact for additional support
Maintaining appropriate stock of office supplies
Coordinating the use of meeting space for trainings and meetings
Manage conference room calendars
Set-up and break-down rooms before and after meetings
Other duties as assigned

Fulltime

Bilingual Administrative Assistant - Spanish

The Temporary Bilingual Administrative Assistant will report directly to the EEC...

Location

United States , Quincy

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Fluent in English & Spanish
Bilingual Communication
Front Desk Support
Receptionist Duties
Administrative Support
Customer Service
Call Handling
Visitor Management
Clerical Support
Mail Distribution

Job Responsibility

Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling
Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
Maintaining familiarity with office equipment and points of contact for additional support
Maintaining appropriate stock of office supplies
Coordinating the use of meeting space for trainings and meetings
Manage conference room calendars
Set-up and break-down rooms before and after meetings
Other duties as assigned

Bilingual (Spanish) Administrative Assistant

We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistan...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency (verbal & written) Spanish
Proven experience in answering inbound calls and managing customer inquiries
Strong customer service skills with the ability to resolve issues professionally
Proficiency in data entry with attention to accuracy and detail
Familiarity with email correspondence and managing communications effectively
Experience handling inbound and outbound calls in a fast-paced environment
Advanced knowledge of Microsoft Excel, Outlook, PowerPoint, and Word
Ability to schedule and manage appointments with precision
Strong organizational skills and the ability to multitask in a dynamic setting

Job Responsibility

Respond to inbound calls and provide accurate information or assistance
Deliver exceptional customer service to stakeholders and team members
Perform accurate data entry to maintain records and databases
Manage email correspondence, ensuring timely responses and follow-ups
Handle both inbound and outbound calls as needed to support operations
Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, for various administrative tasks
Schedule appointments and coordinate calendars to ensure efficient time management
Prepare and organize documents and presentations for meetings or events
Collaborate with team members to streamline processes and improve workflow
Ensure all administrative activities comply with organizational policies and standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Bilingual Spanish Administrative Assistant

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