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Provide high-level executive support to Former CEO of that sits on several Boards of major companies – This individual must have a broad knowledge of business functions, be positive, enthusiastic, welcoming demeanor and ideally, a comprehensive knowledge of the day-to-day responsibilities of managing a dynamic leader. The ideal candidate will possess outstanding client relationship skills, excellent organizational skills, a strong attention to detail and an ability to manage multiple priorities and deadlines. This candidate will be a self-starter who anticipates and helps organize workflows, and someone who functions well in a fast-paced environment.
Job Responsibility:
Provide general administrative support including, but not limited to: manage calendar, set up of different meetings, arrange travel, process expense reports, monitor emails
Follow-up on tasks or emails that require action/approvals/follow ups
Prepare items for regular discussions
Prepare & submit all Expense reports, file and track invoices as required
Manage and archive files, including all emails
Review and pay invoices, log all invoices and do monthly follow through
Manage activities related to all boards
Provide general administrative support for Board and Consultancy meetings
Preforms all tasks and/or projects requested
Requirements:
Must be fluent in communicate with French/ English speaking clients located outside Quebec on a regular basis
Unimpeachable judgment and discretion in handling confidential information
Positive and professional attitude
High energy level
Confident communicator with excellent interpersonal skills
Great attention to detail and extremely organized with a strong sense of urgency
Self-directed, independent, and proactive work ethic
strong sense of ownership and follow through skills
Ability to juggle multiple tasks and knows how to prioritize these tasks
“Can-do” attitude & a desire to learn new things
Thrive in fast-paced and dynamic environment
Punctual, have flexibility to work beyond business hours as needed and hybrid
Microsoft Office skills (Outlook, Word, PowerPoint, and Excel)
Requires 5+ years of experience supporting executives in corporate environment - ideally in a global setting