Bilingual receptionist

• Receive and transfer calls
• Reception and registration of visitors
• Provide basic information to staff and customers
• Implement the office opening / closing procedures (lights, opening and closing doors, etc.)
• Processing mail and messaging, receiving and distributing faxes
• Management of conference rooms (catering support as needed)
• Maintaining the visitor waiting area
• Support the daily activities of the office
• Settle questions relating to installations with the operations manager as well as make service calls
• Processing of supplier invoices
• Drafting of standard and personalized correspondence, preparation of mailings (labels, enveloping, assembly of documents, etc.)
• Any other administrative work to achieve the team's objectives

• Experience: A minimum of 5+ years of relevant experience in office services (previous experience in a Professional Services Firm preferred).
• Education: High school diploma required (post-secondary education an asset).
• Languages: Must be fluent in French and English to communicate regularly with clients located both inside and outside of Quebec.
• Software: Must have proficiency in Microsoft Office 365.
• Specific Knowledge: Ability to adapt to technology and learn intermediate software functionalities quickly.
• Key Skills: Strong problem-solving skills, ability to meet tight deadlines, and a customer-service-oriented mindset.

Possibility of extension