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We are looking for a detail-oriented and friendly Bilingual Portuguese Receptionist to join our team on a contract basis in Miami, Florida. This role is pivotal in creating a welcoming environment for clients and visitors while managing key administrative tasks. If you enjoy multitasking and thrive in a front-facing role, we encourage you to apply. This is a contract opportunity for approximately 3 weeks, with a schedule of 10:00 AM to 7:00 PM.
Job Responsibility:
Answer and direct all incoming phone calls to the appropriate personnel in a courteous manner
Greet clients and visitors warmly, ensuring a positive first impression
Maintain and manage the conference room schedule to avoid conflicts
Handle travel arrangements and manage calendars for team members as needed
Oversee the ordering and stocking of office supplies to ensure smooth operations
Take detailed messages and ensure they are delivered promptly to the correct individuals
Assist with basic receptionist duties, including e-filing and record organization
Requirements:
Proven experience in a receptionist or front desk role
Bilingual Portuguese
Proficiency in handling phone systems and directing calls effectively
Familiarity with e-filing systems and basic administrative tools
Exceptional interpersonal and communication skills
Ability to manage schedules and coordinate travel arrangements efficiently
A welcoming and detail-oriented demeanor suitable for client-facing interactions
What we offer:
medical, vision, dental, and life and disability insurance