Bilingual Office Assistant Job at Robert Half (League City)

Bilingual Spanish Administrative Assistant

agency focused on building a coordinated, comprehensive system of early educatio...

Location

United States , Quincy

Salary:

Not provided

Dutech Systems

Expiration Date

Until further notice

Requirements

Fluent in oral and written Spanish and English

Job Responsibility

Performs receptionist responsibilities including: Greets callers warmly and ascertain reason for calling
Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
Greets visitors at the regional office and ensures appropriate personnel are notified
Performs general clerical functions to support the regional office including: Handling all incoming and outgoing mail and distributing incoming mail to appropriate personnel
Maintaining familiarity with office equipment and points of contact for additional support
Maintaining appropriate stock of office supplies
Coordinating the use of meeting space for trainings and meetings
Manage conference room calendars
Set-up and break-down rooms before and after meetings
Other duties as assigned

Fulltime

Administrative Assistant

Administrative Assistant position open in Central MA.

Location

United States , Central MA

Salary:

Not provided

Clarendon Early Education Services, Inc.

Expiration Date

Until further notice

Requirements

Knowledge working with child care financial assistance or transferrable knowledge related to other state/federal financial assistance programs a plus
Computer proficiency in Microsoft Office and Zoom/Teams
Experience in customer service and support
Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds
Ability to work individually as well as a team-player
Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion
Professional, Reliable and Adaptable, quick learner, takes initiative
Attention to detail and able to resolve issues in a time sensitive manner
Bi-lingual (English-Spanish)
Occasional evening trainings

Job Responsibility

Reception
data entry
intake of clients
assisting parents with childcare referrals and transportation best practices
Daily attendance calls to educators
Management of attendance tracking including substitute care for educator closures
Daily communication with Resource and Referral Agencies, educators, parents and staff
Maintain audit ready record keeping
Administrative duties to ensure smooth operation of the regional office
Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed

What we offer

16 paid holidays
8 sick/personal days
2 weeks of Earned time-off
Health and dental benefits
401K Retirement Plan Option

Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Defense...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

College Degree in administration or the equivalent
minimum of ten (10) years in a similar position
excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
fluent in French and English, both verbally and in writing
dynamism, strong interpersonal relations, judgment, and organization skills
able to work under pressure and can manage several priorities simultaneously
great deal of initiative and can work with minimum supervision
can maintain strict confidentiality when required

Job Responsibility

Coordinate the agenda of the VP(s)
Manage day-to-day activities (review emails, phone calls, etc.)
Make travel arrangements and prepare expense reports for the VP(s) and Directors
Accomplish administrative tasks (timesheet and vacation tracking
catering requests
IT equipment ordering
PR requests
HR requisitions)
Ensure follow up on activities and files
Make decisions and recommendations within the authorized guidelines and procedures

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Administrative Assistant

As an admin assistant, you will help with the day-to-day operations of the offic...

Location

United States , Fort Worth

Salary:

18.00 - 21.00 USD / Hour

KP Staffing

Expiration Date

Until further notice

Requirements

Must have experience with customer relations
Ability to solve customer problems
Ability to be a quick thinker, research, and troubleshoot
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills

Job Responsibility

Help with the day-to-day operations of the office
Greeting candidates
Filing paperwork
Answering phone calls
Preparing documents for meetings
Managing the calendar
Various data entry
Assisting customers throughout the day

Fulltime

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Office Assistant

We are seeking a reliable and detail-oriented Office Assistant to support daily ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual in Spanish and English (required)
Strong communication and interpersonal skills
Basic proficiency in Microsoft Office (Word, Excel, Outlook)
Highly organized with strong attention to detail
Ability to multitask and work in a fast-paced environment
Positive attitude and willingness to learn

Job Responsibility

Provide general administrative support to the office and team members
Answer phones, respond to emails, and assist with basic customer inquiries
Perform data entry, filing, and document management
Assist with scheduling appointments and coordinating meetings
Handle incoming and outgoing mail, packages, and deliveries
Maintain office organization, including supplies and common areas
Support additional administrative tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Proficiency in managing calendars and coordinating complex travel arrangements
Strong writing skills with the ability to draft clear and concise correspondence
Bilingual proficiency is required, with excellent verbal and written communication
Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
Experience in preparing board packets, meeting notes, and other executive-level documentation
High level of proficiency with digital organization tools and office software
Exceptional organizational skills and attention to detail

Job Responsibility

Manage complex calendars, including scheduling meetings and appointments for executives
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Prepare and organize board packets, meeting notes, and other essential documentation
Compose clear and concise correspondence and other written communications on behalf of executives
Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
Maintain digital organization systems to ensure easy access to critical files and documents
Act as a liaison between executives and internal or external stakeholders
Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
Provide general administrative support to ensure the smooth operation of the executive office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Assistant

We are seeking a reliable and detail-oriented Office Assistant with QuickBooks e...

Location

United States , Commerce

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual: English & Spanish (required)
Prior experience using QuickBooks (required)
Previous office assistant, administrative, or receptionist experience preferred
Strong organizational and time-management skills
Basic computer skills (Microsoft Office, email, data entry)
Professional communication and customer service skills

Job Responsibility

Process customer orders accurately and in a timely manner
Enter invoices, payments, and basic accounting data in QuickBooks
Answer and direct incoming phone calls
greet visitors professionally
Provide administrative support to the sales team (quotes, order follow-ups, documentation)
Maintain organized records, files, and office documents
Assist with general office tasks such as data entry, emailing, and scheduling
Communicate with customers and vendors in both English and Spanish

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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Bilingual Office Assistant

Job Description

Job Responsibility

Requirements

What we offer

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