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Robert Half Logo Robert Half · Office Administration

Bilingual Japanese Office Administrator

United States, San Diego · Job Posted March 18, 2026
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Job Description

We are seeking a highly organized and detail-oriented Bilingual Japanese Office Administrator to support daily office operations and facilitate communication between English- and Japanese-speaking teams. This role will be responsible for administrative coordination, document management, and providing bilingual support across departments to ensure smooth business operations.

Job Responsibility

  • Provide administrative support to office leadership and cross-functional teams
  • Translate and interpret communications between English and Japanese (written and verbal)
  • Manage calendars, schedule meetings, and coordinate appointments and travel arrangements
  • Prepare and translate documents, reports, presentations, and correspondence
  • Serve as a point of contact for Japanese-speaking clients, vendors, and internal stakeholders
  • Maintain organized filing systems (digital and physical) for business documents and records
  • Assist with office operations including supply management, vendor coordination, and expense tracking
  • Support onboarding logistics for new employees and assist with general HR or operational tasks as needed
  • Coordinate meetings, prepare agendas, and take meeting notes when required
  • Ensure confidentiality and accuracy in handling sensitive company information

Requirements

  • Fluency in Japanese and English (both written and verbal) required
  • 2+ years of experience in office administration, administrative support, or similar role
  • Strong organizational, multitasking, and time-management skills
  • Excellent communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office software
  • Experience translating business documents and facilitating bilingual communication
  • Ability to work independently and manage multiple priorities in a fast-paced environment
  • High attention to detail and strong problem-solving skills

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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