Bilingual Japanese Office Administrator Job at Robert Half (San Diego)

Administrative Assistant

We’re looking for a highly organized and bilingual Administrative Assistant to s...

Location

Japan

Salary:

Not provided

Wayve

Expiration Date

Until further notice

Requirements

Native-level Japanese and strong English communication skills (verbal and written)
3+ years of experience in administrative or team assistant roles within a global or fast-paced environment
Excellent organizational skills and attention to detail, with the ability to prioritize and multitask
Experience coordinating schedules including arranging the meetings internal and external., business trips, and expenses
Strong interpersonal and communication skills to build trust across teams and cultures
Proficiency in Google Workspace (Calendar, Docs, Sheets, Drive), Microsoft and Slacks

Job Responsibility

Travel & Expense Management: Arrange and coordinate domestic and international business trips (flights, accommodation, transportation). Manage expense submissions, approvals, and receipt organization through the company’s expense system
Scheduling & Coordination: Manage internal and external calendars across multiple time zones (Japan, UK, US). Coordinate appointments, meeting agendas, and minutes for internal and external stakeholders. Support logistics for VIP visits to Japan (meeting scheduling, agenda management, hospitality)
People & Onboarding Support: Support onboarding for new hires in Japan (PC and ID setup, housing coordination, commuting arrangements). Work closely with the People and IT teams to ensure smooth onboarding and equipment readiness
Event Planning & Internal Communications: Plan and manage team offsites, workshops, and internal events.Support local communications and public relations efforts, including translation and local SNS/LinkedIn postings
Office & Operations Support: Support office logistics, hardware/IT/vehicle inventory management, and coordination of deliveries and shipments. Collaborate with the Office Manager to maintain operational efficiency and compliance with Japanese procedures
Support other tasks or requests as needed

Fulltime

Administrative Assistant

Location

United States , Pittsburgh

Salary:

Not provided

Myticas Consulting

Expiration Date

Until further notice

Requirements

High school diploma or higher
5+ years relevant experience
Bilingual, must be able to communicate in Japanese
Excellent teamwork and communication skills
Flexibility to address a variety of challenges on a day to day basis
Must have strong personal initiative and organization skills
Able to balance numerous priorities
Maintain strict confidentiality
Strong MS Office Suite skills
Familiar with SharePoint

Job Responsibility

Manage day to day facility support in the Pittsburgh, PA office location (to include new hire logistics, seating, badge system, mail, courier, office supplies, parking)
Manage creation of purchase requisitions in SAP
General admin support (on a need basis)
Familiar with Supporting On/Off Boarding Admin team for North America
Experience with managing Executive calendars, travel arrangement and expense reports

Parttime

Executive Administrative Assistant

Provide administrative, organizational, and clerical support to the Executive Of...

Location

Japan , Tokyo

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

College education or equivalent experience
1–2 years of experience in a similar position (Four Seasons or other organization)
Highest level of integrity, confidentiality, and professionalism
Excellent interpersonal, communication, and relationship-building skills
Strong organizational skills and ability to multitask efficiently
Sound judgment, problem-solving, and decision-making abilities
Ability to work cooperatively with all departments
Proficiency in computer operations and office systems
Ability to read, write, and communicate effectively in English
Ability to prepare business correspondence, reports, and meeting documents

Job Responsibility

Perform administrative duties including typing, filing, copying, faxing, mail sorting, and coordinating appointments for the General Manager
Handle general inquiries efficiently and courteously
manage incoming calls
Maintain the Executive Office card file and update the Lotus Notes address book as required
Prepare and distribute meeting minutes for Executive Session, Special Session, Quarterly and Annual Meetings
Participate in scheduled meetings as needed and prepare minutes
Manage elite guest correspondence, guest profiles, and guest satisfaction databases
Handle guest complaints or glitches in the absence of the General Manager and provide updates on actions taken
Manage VIP guest travel arrangements and reservations
Maintain confidentiality regarding P&C, Home Office, Owners, and other sensitive information

What we offer

Competitive Salary, wages, and a comprehensive benefits package
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resorts
50% F&B outlet discount for other Four Seasons Hotels in Japan (except SÉZANNE)
Complimentary Employee Meals
Social insurance
Defined contribution benefit
Yearly health check-ups

Fulltime

New

Social Media Coordinator

UFC® is the world’s premier mixed martial arts organization (MMA), with more tha...

Location

United States , Las Vegas

Salary:

Not provided

UFC

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field, or equivalent work experience
Two years of experience working with social media for a sports property preferred
Adobe Premiere, Adobe Photoshop, and After Effects proficiency preferred
Demonstratable video editing for social platforms experience a plus
Journalism background and MMA/UFC knowledge is preferred
Social analytic tools experience a plus
Microsoft Excel for creating, editing, and maintaining analytics reports
Ability to work nights, weekends, and holidays in accordance with UFC’s live event schedule
Positive attitude and an ability to handle an intense schedule, fast-paced environment, and off-hours requests
Excellent attention to detail

Job Responsibility

Manages creative requests and asset delivery for UFC social media and digital channels
Works with multiple departments and stakeholders to create, copy-edit, and post social media content for UFC’s official pages on Facebook, Instagram, X, WhatsApp, and Threads
Edit video content that lives across UFC social platforms
Provides on-site and remote coverage of UFC live events, using social media tools to produce content
Maintains social media calendar and posting schedule to maximize impact of posts
Executes Community Management across all social platforms including tracking fan sentiment, identifying event purchasing issues
and managing the UFC social inboxes
Provides support for the growth of emerging social media platforms
Performs other tasks, projects, and responsibilities as assigned

Fulltime

New

Consultant Histopathologist (Breast Pathology)

Myn is currently recruiting for a Consultant Histopathologist with breast pathol...

Location

United Kingdom , Hereford

Salary:

93666.00 - 126281.00 GBP / Year

Myn

Expiration Date

Until further notice

Requirements

Ideally be on the Specialist Register (SR)
Essential NHS experience
Strong experience in breast histopathology
The ability to work effectively within a multidisciplinary team environment

Job Responsibility

You will be a key contributor to breast cancer diagnostics, providing expert histopathological input and supporting clinical decision-making as part of a collaborative multidisciplinary team
This role offers the opportunity to make a meaningful impact on patient pathways while helping to shape and influence diagnostic services

What we offer

Central role within established breast cancer diagnostic pathways
Highly collaborative MDT working environment
Opportunity to influence and develop diagnostic services
Supportive and forward-thinking clinical team
Excellent professional development opportunities

Fulltime

New

Accountant - Operations and Communications

Are you a detail-oriented professional or a recent graduate looking to kickstart...

Location

Canada , Toronto

Salary:

31.85 CAD / Hour

Randstad

Expiration Date

July 13, 2026

Requirements

Recent graduates are highly preferred
a degree in Finance, Accounting, or a related field is an asset
Intermediate to Advanced Excel skills are essential
Exceptional verbal and written communication skills are a 'must-have'
Attention to detail
Multitasking ability

Job Responsibility

Outbound coordination
Data integrity
System management
Reporting
Stakeholder interaction

What we offer

Professional growth
Supportive culture
Prime location
Collaborative environment

Fulltime

New

Office Manager

Are you someone with a background in office coordination and a passion for susta...

Location

Canada , Toronto

Salary:

24.00 - 25.00 CAD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

1 to 2 years of experience in an administrative or office coordination role
Proficiency in Google Workspace (Google application workspace) is required
Proven ability to work independently and manage daily operations without direct local supervision
An openness to learning new things and adopting AI-driven solutions to improve office efficiency
A patient and open-minded approach with a deep respect for people from diverse cultures
A self-starter attitude with the ability to identify and address office needs before they are assigned
Willingness to occasionally switch to afternoon shifts or stay longer for major office events
A successful professional reference check is a requirement for this position

Job Responsibility

Manage the 20th-floor open-concept office space, ensuring a welcoming environment for a local team of 130–140 people
Oversee the procurement and organization of office supplies to keep the team fully equipped
Act as the "Office Coffee Manager," maintaining beverage stations and ensuring the dishwasher and common areas are tidy
Welcome visitors and serve as the local face of the organization for the Toronto branch
Provide setup and logistical support for sales team meetings and presentations
Play a key role in coordinating major office events, including the upcoming annual company celebration in June
Utilize Google Workspace to manage schedules and facilitate communication across teams
Provide remote administrative and operational support to smaller satellite offices in New York and Mexico
Report directly to a Global Office Manager based in Europe, participating in weekly global team meetings and training
Maintain vendor relationships and submit maintenance requests to ensure the new office space remains in peak condition

What we offer

Prime Downtown Location
Global Exposure
Competitive Compensation
Schedule Flexibility
Immediate Start with Longevity
Inclusive & Values-Driven Culture
Professional Growth
Casual Dress Code

Parttime

New

Mail Clerk

We are seeking a highly organized and detail-oriented professional to join our t...

Location

Canada , Woodstock

Salary:

18.17 CAD / Hour

Randstad

Expiration Date

July 09, 2026

Requirements

High School Diploma or equivalent
At least 2 years of general working experience
Proficiency in MS Office (Outlook, Teams, Excel) and comfort operating photocopiers/scanners
Highly developed organizational skills, the ability to work independently, and strong communication skills

Job Responsibility

Prepare paper documents for scanning and operate industrial copier/scanner hardware (Ricoh)
Review digitally filed documents to confirm accuracy, clarity, and compliance with business requirements
Organize and secure physical files in designated branch locations
Provide consistent daily and weekly status updates to management teams via email and phone
Adhere strictly to Health and Safety rules, Privacy Policies, and Employee Conduct codes
Remain flexible to support shifting business priorities and communicate any emerging risks or issues promptly

What we offer

Excellent opportunity to gain experience and network within a major financial institution
Includes a one-week onsite training period to ensure your success

Fulltime

Select Country

Bilingual Japanese Office Administrator

Robert Half

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 18, 2026

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Our AI answers in your language

Bilingual Japanese Office Administrator

Robert Half

Location:United States , San Diego

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 18, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Bilingual Japanese Office Administrator

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

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Mail Clerk

Location:
United States , San Diego

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
March 18, 2026