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Bilingual Executive Assistant

https://www.randstad.com Logo

Randstad

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Location:
Canada , Toronto

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

90000.00 - 105000.00 CAD / Year
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Job Description:

We are seeking a Bilingual Executive Assistant to join one of our client's elite leadership team in Toronto. In this role, you will serve as a trusted partner and strategic gatekeeper, providing unparalleled support and ensuring seamless operations at the highest level of the organization. You will be at the heart of our strategic initiatives, playing a crucial role in driving the success of a leader who inspires innovation and excellence. This is an actively recruiting position with existing vacancy available.

Job Responsibility:

  • Sophisticated Calendar Management: Orchestrate complex schedules and prioritize high-stakes meetings to promote maximum executive productivity
  • Global Logistics: Manage intricate international travel arrangements, resolving scheduling conflicts proactively to ensure seamless door-to-door itineraries
  • Financial Administration: Handle invoice processing via Oracle (vendor setup, PO entry, GL coding) and manage monthly expense reconciliation in compliance with corporate policy
  • Executive Ambassadorship: Respond to internal and external inquiries with tact and diplomacy
  • act as a professional extension of the leader in all interactions
  • Strategic Deliverables: Create high-quality PowerPoint presentations, run confidential reports in Excel, and prepare briefing materials well in advance of key meetings
  • Project Leadership: Actively participate in special initiatives, tracking action items and ensuring deadlines are met across multiple departments

Requirements:

  • Minimum 5+ years of experience as an Executive Assistant supporting senior leaders, preferably within a publicly traded company or the financial/insurance services sector
  • Professional fluency in English and French is required due to regular interaction with national stakeholders across Canada
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint) and virtual collaboration tools (MS Teams, Zoom)
  • Direct experience with Oracle is a significant asset
  • Bachelor’s degree in Business Administration or an equivalent professional certification
  • A proven track record of handling highly sensitive and confidential information with the utmost integrity
  • Ability to deliver high-quality results under pressure in a dynamic, fast-paced environment
What we offer:
  • Competitive Compensation: A premium salary range of $90,000 – $105,000 plus performance bonuses
  • Comprehensive Benefits: Access to a top-tier insurance industry benefits package (Health, Dental, Vision, and Life Insurance)
  • Growth Potential: Opportunity to work within a stable yet innovative sector with exposure to high-level strategic decision-making
  • Work Environment: A sophisticated office setting in the heart of Toronto’s Financial District with a culture that values professionalism and innovation
  • Retirement Security: Eligibility for the company’s pension or RRSP matching program

Additional Information:

Job Posted:
February 17, 2026

Expiration:
April 12, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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