Bilingual Executive Assistant Job at Robert Half (Miami)

Bilingual Executive Assistant

Are you a highly organized professional who thrives in a fast-paced environment ...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluent in both English and Spanish (written and verbal)
Previous experience supporting executives, senior leadership, or management teams
Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Exceptional organizational, communication, and multitasking skills
Ability to work independently while managing competing priorities
Professional, polished, and customer-service-oriented demeanor
Strong attention to detail and a high level of confidentiality

Job Responsibility

Provide high-level administrative support to executives and leadership teams
Manage complex calendars, meetings, and scheduling priorities
Coordinate travel arrangements, accommodations, and meeting logistics
Prepare professional correspondence, reports, presentations, and business documents
Serve as a key point of contact between executives, clients, vendors, and internal teams
Screen calls, emails, and inquiries while ensuring timely follow-up
Maintain confidential records and handle sensitive information with discretion
Assist with special projects, event coordination, and operational initiatives
Track expenses, process administrative paperwork, and support office operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Bilingual Executive Assistant

The incumbent will be responsible for providing efficient and high-quality admin...

Location

Canada , Montréal

Salary:

43.33 - 53.33 CAD / Hour

Randstad

Expiration Date

August 02, 2026

Requirements

A minimum of 8 years’ experience working as an Executive Assistant supporting senior leaders
Demonstrates strategic thinking and “out-of-the-box” problem-solving to support leader effectiveness
Ability to seamlessly manage and “own” the executive’s calendar, prioritizing meetings, resolving conflicts, and ensuring optimal time management
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to handle highly confidential and sensitive information with integrity and discretion
Exceptional interpersonal skills, with the ability to build strong relationships and collaborate effectively across teams, while also working independently
Strong organizational and time management skills, with the ability to manage competing priorities effectively
Bilingualism: Full professional fluency in both French and English is mandatory, as you will regularly communicate with clients and stakeholders outside of Quebec.

Job Responsibility

Manages all aspects of the VP’s calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
Manages all travel arrangements
With frequent travel involved, the EA will need to take ownership of travel coordination and proactively support and make decisions on behalf of the manager as needed
Manages the administrative budget work for the VP (expense reimbursements, purchase orders)
Willing to step in and support day-to-day operational needs such as ordering meals, booking meeting rooms, and coordinating logistics
Actively collaborates with other Executive Assistants through Teams chats to ensure alignment and seamless support
Demonstrates strong people management and coordination skills while supporting leaders and cross-functional teams
Monitors VP’s emails and manages those that request time for meetings
Proactively anticipates the needs of the VP in a dynamic and fast paced environment
Assists in the preparation (including reviewing French version) and distribution of internal and external communications

Fulltime

Bilingual Executive Assistant

We are seeking a highly experienced and polished Bilingual Executive Assistant t...

Location

United States , Aurora

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Fluency in Spanish and English (spoken and written)
15+ years of combined administrative and executive assistant experience
At least 5 recent years supporting C‑suite or senior-level leadership
Strong writing and editing skills
Solid understanding of traditional administrative functions such as printing, labeling, and document preparation
Exceptional organizational skills
Demonstrated ability to handle sensitive situations with tact, professionalism, and discretion

Job Responsibility

Calendar & Schedule Management (Core function of the role)
Manage a complex, high-volume calendar involving meetings, luncheons, community events, and various external engagements
Coordinate scheduling with high-level internal and external stakeholders
Ensure meeting invitations are accurate, distributed, and updated across calendars for all participants
Send timely reminders throughout the day to keep the leader on schedule
Daily Meeting Preparation
Prepare a comprehensive daily binder with next-day meeting details, including agendas, supporting documents, maps, directions, and logistics
Administrative Support
Provide occasional phone coverage
gather information from callers—often individuals expressing concerns—and route details to the appropriate contacts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant- Bilingual

We are looking for an organized and proactive Executive Assistant who is bilingu...

Location

United States , Brentwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives in an administrative or executive assistant capacity
Strong ability to manage complex calendars and balance multiple scheduling demands
Proven experience booking and coordinating detailed travel arrangements
Confidence handling executive meetings and related logistical preparation
Excellent verbal and written communication skills with a high level of professionalism
Ability to work with discretion, stay organized, and adapt in a fast-paced environment
Spanish language skills are required or strongly preferred, depending on business needs

Job Responsibility

Manage executive calendars by scheduling meetings, resolving conflicts, and ensuring daily priorities are accurately reflected
Arrange end-to-end travel plans, including flights, lodging, ground transportation, and itinerary updates as schedules change
Coordinate meeting logistics for leadership appointments, including preparing agendas, confirming attendees, and organizing materials
Support executives with day-to-day administrative activities to help maintain efficiency and continuity across business priorities
Communicate with internal and external contacts in a detail-focused manner while handling time-sensitive requests and follow-up items
Track scheduling details and travel plans carefully to reduce disruptions and ensure smooth execution of executive commitments
Provide bilingual support in Spanish when needed to assist with communication and coordination responsibilities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant - Bilingual in Mandarin

We are looking for a dedicated and detail-oriented Executive Assistant who is fl...

Location

United States , Cupertino, California

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience as an Executive Assistant, preferably within multinational or publicly-listed companies
Fluency in Mandarin and English, with exceptional verbal and written communication skills in both languages
Proven ability to collaborate effectively across diverse cultures and time zones, demonstrating a global mindset
Advanced proficiency in Microsoft Office Suite, Google Suite, and scheduling tools
Strong organizational skills and the ability to manage multiple priorities with attention to detail
Demonstrated ability to maintain strict confidentiality and handle sensitive information responsibly
Initiative-driven with a proactive approach to problem-solving and process improvement
Experience managing complex travel arrangements and executive calendars

Job Responsibility

Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones
Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation
Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency
Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion
Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks
Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail
Handle sensitive business and financial information with the utmost discretion and confidentiality
Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs
Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Assistant Account Executive (Bilingual)

We are looking for an Assistant Account Executive to join our team! This individ...

Location

United States , Los Angeles

Salary:

45000.00 USD / Year

Deutsch

Expiration Date

Until further notice

Requirements

Bilingual (Spanish)
1 year of agency experience required
Please note this is NOT an entry level position

Job Responsibility

Gain basic understanding of advertising process
Support the account team to guide execution of creative development on assigned projects
Support and assist with various elements of production across the traditional, digital, and/or social spaces
Ensure concepts/assets are routed through proper channels (legal, proofing, production/BA, etc.)
File and asset organization maintenance
Monitor competitor activity & communicate real-time competitive alerts & trends
Become a subject-matter-expert in the client’s business
Be resourceful
Interact with Clients as needed
Communicate & track project updates for assigned projects during internal & external status meetings, manage status documents

What we offer

top of the line benefits
401K
unlimited PTO
paid overtime

Fulltime

Executive Assistant

A dynamic and well-established company is currently seeking a Bilingual Executiv...

Location

Canada , Saint-Léonard

Salary:

75000.00 - 85000.00 CAD / Year

Randstad

Expiration Date

August 10, 2026

Requirements

Bilinguism: Perfect fluency in both French and English, both spoken and written (high-level communication with clients and business partners)
Technology: Advanced proficiency in the Microsoft Office Suite, especially Excel (complex spreadsheets, formulas) and PowerPoint
Experience: Relevant prior experience of at least 3 to 5 years as an Executive Assistant or Corporate Assistant (a major asset)

Job Responsibility

Manage complex executive calendars, screen phone calls and emails, and prioritize strategic correspondence
Prepare, review, and archive confidential documents, governance reports, contracts, and corporate presentations
Oversee invoicing management and track executive department budgets
Act as the primary point of contact and ensure seamless liaison between executives, accounting, sales, and key stakeholders
Manage relations with strategic vendors and coordinate executive expense reports
Organize, plan, and coordinate strategic meetings, board committees, and corporate events (internal and external), including drafting agendas and meeting minutes

What we offer

On-site parking
comprehensive group insurance plan

Fulltime

Senior Executive Assistant (Business & Personal Support)

This high-trust role goes far beyond traditional administrative work. You will b...

Location

Canada , Montréal

Salary:

75000.00 - 85000.00 USD / Year

Randstad

Expiration Date

August 27, 2026

Requirements

Experience supporting senior management
Strong bilingualism (English/French) is essential, as the role involves frequent communication with partners outside Canada, particularly in the United States
approximately 70% of the work is conducted in English
Proficiency in Word, Excel, and PowerPoint
Exceptional organizational skills, ability to manage priorities, and meticulous attention to detail
High level of discretion, resourcefulness, ability to remain calm under pressure, and the capacity to switch quickly between different contexts
Valid driver’s license required (for occasional errands)

Job Responsibility

Manage complex schedules, meetings, and priorities for both executives
Prepare meeting materials, rigorously track files, and ensure deadlines are met
Coordinate comprehensive business travel and related logistics
Support cross-functional projects and internal company communications
Handle and safeguard confidential business information with absolute discretion
Coordinate personal travel logistics (flights, hotels, transportation) for the executives and their families
Manage and integrate family schedules with professional commitments
Schedule personal appointments (medical, professional, recurring obligations)
Manage household logistics (coordinating home service providers, deliveries, personal projects)
Handle gifts, invitations (RSVPs), and family celebrations, and run urgent errands as needed

What we offer

Permanent position
Ville Saint-Laurent
Salary: $75,000 to $85,000, depending on experience
Flexibility: Hybrid model (1 day of remote work per week)
Flexible 40-hour workweek
Paid time off: 3 weeks of vacation + the full week of Christmas + 5 personal days
Summer schedule: Finish at 3:00 PM every Friday, from Victoria Day to Labor Day
Benefits: Group insurance (50/50 cost-sharing) after 3 months
Fashion perk: Access to all clothing from our collections at cost
Parking available

Fulltime

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Bilingual Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

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