Bilingual Executive Assistant Job at Robert Half (Miami)

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Proficiency in managing calendars and coordinating complex travel arrangements
Strong writing skills with the ability to draft clear and concise correspondence
Bilingual proficiency is required, with excellent verbal and written communication
Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
Experience in preparing board packets, meeting notes, and other executive-level documentation
High level of proficiency with digital organization tools and office software
Exceptional organizational skills and attention to detail

Job Responsibility

Manage complex calendars, including scheduling meetings and appointments for executives
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Prepare and organize board packets, meeting notes, and other essential documentation
Compose clear and concise correspondence and other written communications on behalf of executives
Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
Maintain digital organization systems to ensure easy access to critical files and documents
Act as a liaison between executives and internal or external stakeholders
Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
Provide general administrative support to ensure the smooth operation of the executive office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Defense...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

College Degree in administration or the equivalent
minimum of ten (10) years in a similar position
excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
fluent in French and English, both verbally and in writing
dynamism, strong interpersonal relations, judgment, and organization skills
able to work under pressure and can manage several priorities simultaneously
great deal of initiative and can work with minimum supervision
can maintain strict confidentiality when required

Job Responsibility

Coordinate the agenda of the VP(s)
Manage day-to-day activities (review emails, phone calls, etc.)
Make travel arrangements and prepare expense reports for the VP(s) and Directors
Accomplish administrative tasks (timesheet and vacation tracking
catering requests
IT equipment ordering
PR requests
HR requisitions)
Ensure follow up on activities and files
Make decisions and recommendations within the authorized guidelines and procedures

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Bilingual Account Executive

We are looking for an Account Executive for an exciting and challenging opportun...

Location

United States , Dallas

Salary:

Not provided

LERMA

Expiration Date

Until further notice

Requirements

Three to six years of advertising agency or marketing-related experience
Able to think on your feet and work under pressure in a fast-paced environment
Outstanding communication, written, organizational, presentation, and problem-solving skills
Professional and adept, with a fun spirit and a can-do/will-do attitude
Bachelor’s degree in advertising, strategic communications, or marketing-related field preferred
Fluent in English/Spanish

Job Responsibility

Support client service functions working directly with a supervisor and internal teams to plan and execute advertising, branding, and/or marketing campaigns for client
Develop and demonstrate a thorough understanding of and passion for the client’s business
Conduct meetings with internal team, partner agencies, vendors, and clients, and provide status and conference reports
Report to Account Supervisor providing timely updates and ensuring the delivery of program elements with excellence
Leverage client-service skills to build strong relationships
Collaborate with brand strategy, creative, production, and project management team members within the agency and with other partner agencies
Demonstrate accountability for the management and execution of multiple projects from concept to completion, ensuring client and internal team satisfaction by meeting timelines and established budgets
Support category and competitive monitoring efforts
Master client’s workflow processes including the use of tools such as Workfront, Smartsheets and Sharepoint
Develop an appropriate working knowledge of media discipline depending on client requirements

Fulltime

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Administrative Assistant

This role is crucial for the seamless functioning of our organization, involving...

Location

United States , Napa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bilingual in English and Spanish
Proficiency in answering inbound calls efficiently and professionally
Exceptional customer service skills
Experience with data entry
Ability to manage email correspondence
Capability to manage both inbound and outbound calls
Proficient in Microsoft Excel
Skilled in Microsoft Outlook
Familiarity with Microsoft PowerPoint
Proficiency in Microsoft Word

Job Responsibility

Coordinating a variety of administrative tasks to ensure an effective workflow
Providing front desk support
Executing comprehensive meeting coordination
Assisting with additional tasks as directed by leadership
Collaborating with various departments
Handling data entry and email correspondence
Utilizing Microsoft Office Suite
Managing inbound and outbound calls and scheduling appointments
Providing exceptional customer service

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

New

Executive Assistant

We are seeking an Executive Assistant with a degree in Bilingual Executive Secre...

Location

Uruguay , Montevideo

Salary:

Not provided

Randstad

Expiration Date

March 19, 2026

Requirements

Degree in Bilingual Executive Secretariat, Business Administration, or a related field (graduates or advanced students)
Proven experience in Executive Assistance or Business Administration roles
Fluency in English (C1/C2 level) is mandatory
Strong problem-solving skills, attention to detail, and the ability to handle confidential information with discretion

Job Responsibility

Executive Support: Provide direct, high-level administrative and strategic support to the Managing Director
Strategic Oversight: Proactively monitor ongoing projects, ensuring timely follow-up and resolution of pending matters
Calendar Management & Gatekeeping: Manage complex calendars and serve as the primary point of contact for emails, phone calls, and external stakeholders
Documentation & Compliance: Prepare high-quality reports, presentations, and meeting minutes, and monitor team deliverables to ensure alignment with organizational objectives

What we offer

Competitive salary
Global health insurance plan
Annual bonus

Fulltime

New