Bilingual Executive Assistant Job at Robert Half (Miami)

Executive Assistant

We are looking for a highly skilled Executive Assistant to provide comprehensive...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Proficiency in managing calendars and coordinating complex travel arrangements
Strong writing skills with the ability to draft clear and concise correspondence
Bilingual proficiency is required, with excellent verbal and written communication
Demonstrated ability to multitask and prioritize effectively in a fast-paced environment
Experience in preparing board packets, meeting notes, and other executive-level documentation
High level of proficiency with digital organization tools and office software
Exceptional organizational skills and attention to detail

Job Responsibility

Manage complex calendars, including scheduling meetings and appointments for executives
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Prepare and organize board packets, meeting notes, and other essential documentation
Compose clear and concise correspondence and other written communications on behalf of executives
Facilitate executive meetings by preparing agendas and ensuring follow-ups are completed
Maintain digital organization systems to ensure easy access to critical files and documents
Act as a liaison between executives and internal or external stakeholders
Handle multiple projects simultaneously while meeting deadlines and maintaining accuracy
Provide general administrative support to ensure the smooth operation of the executive office

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Executive Assistant

We are looking for an Executive Assistant to join our dynamic Bombardier Defense...

Location

Canada , Dorval

Salary:

Not provided

Bombardier

Expiration Date

Until further notice

Requirements

College Degree in administration or the equivalent
minimum of ten (10) years in a similar position
excellent knowledge of MS Office, Word, PowerPoint, Excel and Outlook
fluent in French and English, both verbally and in writing
dynamism, strong interpersonal relations, judgment, and organization skills
able to work under pressure and can manage several priorities simultaneously
great deal of initiative and can work with minimum supervision
can maintain strict confidentiality when required

Job Responsibility

Coordinate the agenda of the VP(s)
Manage day-to-day activities (review emails, phone calls, etc.)
Make travel arrangements and prepare expense reports for the VP(s) and Directors
Accomplish administrative tasks (timesheet and vacation tracking
catering requests
IT equipment ordering
PR requests
HR requisitions)
Ensure follow up on activities and files
Make decisions and recommendations within the authorized guidelines and procedures

What we offer

Insurance plans (Dental, medical, life insurance, disability, and more)
Competitive base salary
Retirement savings plan
Employee Assistance Program
Tele Health Program

Fulltime

Bilingual Account Executive

We are looking for an Account Executive for an exciting and challenging opportun...

Location

United States , Dallas

Salary:

Not provided

LERMA

Expiration Date

Until further notice

Requirements

Three to six years of advertising agency or marketing-related experience
Able to think on your feet and work under pressure in a fast-paced environment
Outstanding communication, written, organizational, presentation, and problem-solving skills
Professional and adept, with a fun spirit and a can-do/will-do attitude
Bachelor’s degree in advertising, strategic communications, or marketing-related field preferred
Fluent in English/Spanish

Job Responsibility

Support client service functions working directly with a supervisor and internal teams to plan and execute advertising, branding, and/or marketing campaigns for client
Develop and demonstrate a thorough understanding of and passion for the client’s business
Conduct meetings with internal team, partner agencies, vendors, and clients, and provide status and conference reports
Report to Account Supervisor providing timely updates and ensuring the delivery of program elements with excellence
Leverage client-service skills to build strong relationships
Collaborate with brand strategy, creative, production, and project management team members within the agency and with other partner agencies
Demonstrate accountability for the management and execution of multiple projects from concept to completion, ensuring client and internal team satisfaction by meeting timelines and established budgets
Support category and competitive monitoring efforts
Master client’s workflow processes including the use of tools such as Workfront, Smartsheets and Sharepoint
Develop an appropriate working knowledge of media discipline depending on client requirements

Fulltime

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Executive Assistant- Bilingual

We are looking for an organized and proactive Executive Assistant who is bilingu...

Location

United States , Brentwood

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience supporting executives in an administrative or executive assistant capacity
Strong ability to manage complex calendars and balance multiple scheduling demands
Proven experience booking and coordinating detailed travel arrangements
Confidence handling executive meetings and related logistical preparation
Excellent verbal and written communication skills with a high level of professionalism
Ability to work with discretion, stay organized, and adapt in a fast-paced environment
Spanish language skills are required or strongly preferred, depending on business needs

Job Responsibility

Manage executive calendars by scheduling meetings, resolving conflicts, and ensuring daily priorities are accurately reflected
Arrange end-to-end travel plans, including flights, lodging, ground transportation, and itinerary updates as schedules change
Coordinate meeting logistics for leadership appointments, including preparing agendas, confirming attendees, and organizing materials
Support executives with day-to-day administrative activities to help maintain efficiency and continuity across business priorities
Communicate with internal and external contacts in a detail-focused manner while handling time-sensitive requests and follow-up items
Track scheduling details and travel plans carefully to reduce disruptions and ensure smooth execution of executive commitments
Provide bilingual support in Spanish when needed to assist with communication and coordination responsibilities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive/Administrative Assistant

We are looking for a highly organized Executive/Administrative Assistant to supp...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an Executive Assistant, Administrative Assistant, Receptionist, or comparable support position
Background providing support to senior executives, business owners, or other leadership personnel is strongly preferred
Must be bilingual Spanish and English
Excellent written and verbal communication skills with a detail-oriented and service-oriented approach
Proven ability to handle confidential matters with discretion and sound judgment
Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology tools
Comfortable using AI-enabled tools and digital platforms to improve efficiency and productivity
Able to work independently, stay organized, and follow through on tasks with minimal supervision

Job Responsibility

Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently
Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed
Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use
Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication
Manage sensitive information with a high degree of confidentiality, accuracy, and care
Maintain orderly digital and paper-based records to support smooth access to important business documents
Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed
Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration
Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Executive Assistant

We are looking for a skilled and detail-oriented Executive Assistant to join our...

Location

United States , Bakersfield

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience as an Executive Assistant or in a similar role
Bilingual proficiency, with strong communication skills in English and another language
Proven expertise in calendar management and scheduling
Demonstrated ability to arrange and coordinate travel plans with precision
Exceptional writing and attentive correspondence skills
Strong organizational and multitasking abilities
Proficiency in digital tools and systems for file management and communication
Ability to maintain confidentiality and exercise discretion in all aspects of the role

Job Responsibility

Manage and maintain executive calendars, including scheduling meetings and resolving conflicts
Arrange and coordinate domestic and international travel plans, ensuring all details are handled efficiently and accurately
Prepare and distribute board meeting materials, packets, and notes in a timely manner
Draft correspondence and documents with exceptional attention to detail
Organize and maintain digital files and records for easy access and retrieval
Provide support during executive meetings, including note-taking and follow-up on action items
Collaborate with other departments to ensure seamless communication and task execution
Handle multiple priorities simultaneously while maintaining a high level of attention to detail
Ensure confidentiality and discretion in handling sensitive information
Assist in special projects and tasks as assigned by executives

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Executive Administrative Assistant

We are looking for a highly organized and proactive Executive Administrative Ass...

Location

United States , Miami

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or similar role supporting senior leadership
Strong proficiency in calendar management and scheduling software
Bilingual in English and Spanish
Demonstrated ability to coordinate complex travel arrangements
Exceptional verbal and written communication skills
High level of discretion and confidentiality in handling sensitive information
Proficiency in Microsoft Office Suite and other relevant tools
Ability to work independently and as part of a team in a fast-paced environment

Job Responsibility

Manage executive calendars, including scheduling meetings and ensuring no conflicts
Coordinate and arrange travel plans, including booking flights, accommodations, and transportation
Organize and prepare materials for executive meetings, ensuring all necessary documents are ready
Serve as the primary point of contact for internal and external communications on behalf of leadership
Monitor and prioritize incoming correspondence, responding or delegating as needed
Maintain confidential files and records with accuracy and discretion
Assist in planning and executing events or meetings, ensuring all logistical details are handled
Prepare expense reports and track budgets for executive activities
Provide general administrative support to executives, ensuring smooth day-to-day operations
Collaborate with other departments to ensure leadership priorities are aligned and executed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Bilingual Executive Assistant

Job Description

Job Responsibility

Requirements

What we offer

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